| (a) Prior to conducting an emergency purchase greater
than $10,000, a written justification for the use of emergency purchases
must be completed. The justification must include the following information:
(1) A description of the emergency event that includes:
(A) a statement documenting what the emergency purchase
is for and a description of the goods or services;
(B) documentation of the reason the purchase is needed
immediately, and why the purchase is needed to prevent a hazard to
life, health, safety, welfare, property, or undue cost to the state;
and
(C) a description of the actual or potential threat.
(2) An explanation that addresses why the emergency
was not foreseen.
(b) Notwithstanding the immediate nature of an emergency,
all procurements conducted as emergencies should be made as competitive
as possible under the circumstances.
(c) For emergency purchases greater than $10,000, a
reasonable attempt to obtain at least three informal bids should be
made.
(d) For emergency purchases greater than $25,000, the
procurement must be posted to the Electronic State Business Daily;
however, the minimum posting times of the solicitation do not apply.
(e) Emergency purchases are subject to Contract Advisory
Team and Quality Assurance Team reviews.
(f) Emergency purchases of goods or services should
not exceed the scope or duration of the emergency.
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