The contract monitoring roles and responsibilities of the Commission's
internal audit staff and other inspection, investigative, or compliance
staff are as follows:
(1) The internal audit division will perform internal
audit activities which will include providing assistance and consulting
regarding contract monitoring issues. The internal audit division
will also perform audits of the contract management function and systems
when they are warranted by the results of risk assessment or included
in the audit plan approved by the Commission pursuant to Government
Code, §2102.005, §2102.008.
(2) The legal services division will seek to improve
contract compliance by serving as a central repository for agency
contracts so the agency can perform contract compliance reviews.
(3) The Commission does not have a criminal enforcement
unit. Criminal activity related to agency contracts will be reported
to the appropriate authorities as set out in statute.
(4) The contract administrator/project manager that
oversees a contract will monitor and report to other appropriate agency
divisions regarding contract compliance.
(5) The Commission's Historically Underutilized Business
Program will assist the administering division or divisions and contract
management staff in monitoring agency contracts in connection with
applicable historically underutilized and minority business contract
requirements.
(6) Upon contract close-out the Commission's procurement
division will file vendor performance reports, as required by the
rules of the Comptroller of Public Accounts in 34 TAC Part 1, Chapter
20, Subchapter C (relating to Procurement), §20.108 (Vendor Performance
Tracking System).
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