| (a) The administrative deficiency process allows staff
to request that an Applicant provide clarification, correction, or
non-material missing information to resolve inconsistencies in the
original Application or to assist staff in evaluating the Application.
Staff will request such information via a deficiency notice. Staff
will send the deficiency notice via an email or if an email address
is not provided in the Application, by facsimile to the Applicant.
Responses must be submitted electronically to the Department. A review
of the Applicant's response may reveal that issues initially identified
as an administrative deficiency are actually determined to be beyond
the scope of an administrative deficiency process, meaning that they
are in fact matters of a material nature not susceptible to being
resolved. Department staff may, in good faith, provide an Applicant
confirmation that an administrative deficiency response has been received
or that such response is satisfactory. Communication from staff that
the response was satisfactory does not establish any entitlement to
points, eligibility status, or to any presumption of having fulfilled
any requirements. Final determination regarding the sufficiency of
documentation submitted to cure an administrative deficiency as well
as the distinction between material and non-material missing information
are reserved for the Executive Director or authorized designee, and
Board, as applicable.
(b) An Applicant may not change or supplement any part
of an Application in any manner after submission to the Department,
and may not add any set-asides, except in response to a direct request
from the Department to remedy an administrative deficiency or by amendment
of an Application after the Board approval of a HOME award. An administrative
deficiency may not be cured if it would, in the Department's determination,
substantially change an Application, or if the Applicant provides
any new unrequested information to cure the deficiency.
(c) The time period for responding to a deficiency
notice commences on the first day following the deficiency notice
date. If an administrative deficiency is not resolved to the satisfaction
of the Department by 5:00 p.m., central time, on the 14th day following
the date of the deficiency notice, the application may be terminated.
The Department may accept a corrected Board Resolution submitted after
the deficiency deadline on the condition that the corrected Board
Resolution resolves the deficiencies to the satisfaction of the Department,
but the Board Resolution must be received and deemed satisfactory
by the Department before the RSP Agreement or Contract start date.
Applicants that have been terminated may reapply.
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