| (a) Commitment or Reservation of Funds. The Administrator
must submit the documents described in paragraphs (1) - (10) of this
subsection, with a request for the Commitment or Reservation of Funds:
(1) Head of Household name and address of housing unit
for which assistance is being requested;
(2) A budget that includes the amount of Direct Activity
Costs, Activity soft costs, administrative costs requested, Match
to be provided, evidence that Direct Activity Cost limitations are
not exceeded, and evidence that any duplication of benefit is addressed;
(3) Verification of environmental clearance;
(4) A copy of the Household's intake application on
a form prescribed by the Department;
(5) Certification of the income eligibility of the
Household signed by the Administrator, and all Household members age
18 or over, and including the date of the income eligibility determination.
Administrator must submit documentation used to determine the income
and rental subsidy of the Household;
(6) Identification of Lead-Based Paint (LBP);
(7) If applicable, documentation to address or resolve
any potential conflict of interest or duplication of benefit;
(8) Project address within 90 days of preliminary set
up approval, if applicable;
(9) For Households assisted under the Disaster set-aside,
verification that the household was displaced or is at-risk of displacement
as a direct result of a Federal, State, or Locally declared disaster
approved by the Department within four years of the date of Activity
submission; and
(10) Any other documentation necessary to evidence
that the Activity meets the program requirements.
(b) Disbursement of funds. The Administrator must comply
with all of the requirements described in paragraphs (1) - (7) of
this subsection for a request for disbursement of funds. Submission
of documentation related to the Administrator compliance with requirements
described in paragraphs (1) - (7) of this subsection may be required
with a request for disbursement:
(1) If required or applicable, a maximum of 50 percent
of Direct Activity Costs for an Activity may be drawn before providing
evidence of Match. Thereafter, each Administrator must provide evidence
of Match, including the date of provision, in accordance with the
percentage of Direct Activity Costs disbursed;
(2) Certification that its fiscal control and fund
accounting procedures are adequate to assure the proper disbursal
of, and accounting for, funds provided, no Person that would benefit
from the award of HOME funds has satisfied the Applicant's cash reserve
obligation or made promises in connection therewith; that each request
for disbursement of HOME funds is for the actual cost of providing
a service and that the service does not violate any conflict of interest
provisions;
(3) Expenditures must be allowable and reasonable in
accordance with federal, state, and local rules and regulations. The
Department shall determine the reasonableness of each expenditure
submitted for reimbursement. The Department may request Administrator
to make modifications to the disbursement request and is authorized
to modify the disbursement procedures set forth herein and to establish
such additional requirements for payment of HOME funds to the Administrator
or Developer as may be necessary or advisable for compliance with
all Program Requirements;
(4) With the exception of a maximum of 25 percent of
the total funds available for administrative costs, the request for
funds for administrative costs must be proportionate to the amount
of Direct Activity Costs requested or already disbursed;
(5) Monthly subsidy may not be requested earlier than
the tenth day of the month prior to the upcoming subsidized month;
(6) For final disbursement requests, submission of
documentation required for Activity completion reports; and
(7) The final request for disbursement must be submitted
to the Department with support documentation no later than 60 days
after the termination date of the Contract in order to remain in compliance
with Contract and eligible for future funding. The Department shall
not be obligated to pay for costs incurred or performances rendered
after the termination date of a Contract.
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