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RULE §3.4Standard Deposit and Reporting Requirements for State Publications that are Internet Publications

For state publications available to the public by an Internet connection:

  (1) State agencies are required to provide the Texas State Library and Archives Commission with guaranteed access, at no charge, to the agencies' Internet publications. If a "robots.txt" file is used to prevent harvesting of a State Agency site then that file must include an exception for harvesting by TSLAC's designated harvesting system;

  (2) State agencies must meet the following minimum requirements when providing state publications by Internet connection:

    (A) Accessibility. State publications made available by an Internet connection shall be accessible:

      (i) by anonymous File Transfer Protocol (FTP), Hyper Text Transfer Protocol (HTTP) or other electronic means as defined in Internet standards documents of the Internet Engineering Steering Group, Internet Architecture Board, and Internet community; and

      (ii) by following a link or series of links from the Agency's primary URL. For publications accessible only by database searching or similar means, an alternative path such as a hidden link to a comprehensive site map must be provided except as exempted in §3.6 of this chapter; and

      (iii) on alternative electronic formats and interfaces consistent with requirements of the Americans with Disabilities Act of 1990 and as amended.

    (B) Availability. Each original Internet publication and subsequent versions as described in §3.2(c) of this chapter must remain available at some location on the agency Web site for nine months after its initial release to ensure that the publication has been collected by TSLAC and made available in the TRAIL archive. Agencies can confirm that a version of an Internet publication has been added to the TRAIL archive by searching at www.tsl.state.tx.us.

  (3) Each state publication made available by Internet connection must include descriptive information in:

    (A) a Title tag;

    (B) a Description or DC. Description meta tag that includes a narrative description of the publication; and

    (C) a Keyword or DC.Subject. Keyword meta tag that includes selected terms from within the publication.

  (4) State agencies are advised to review the rules in 1 TAC §206.5 (relating to Linking and Indexing State Web Sites).

  (5) TSLAC shall create a searchable index of state agency Internet publications that shall be accessible in compliance with the ANSI/NISO (American National Standards Institute/National Information Standards Organization) Z39.50 search and retrieval standard or successor standards, and that shall adhere to the application profile of the Federal Information Processing Standards Publication 192 or its successor document.

Source Note: The provisions of this §3.4 adopted to be effective November 18, 2015, 40 TexReg 8021

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