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TITLE 34PUBLIC FINANCE
PART 1COMPTROLLER OF PUBLIC ACCOUNTS
CHAPTER 20STATEWIDE PROCUREMENT AND SUPPORT SERVICES
SUBCHAPTER BPUBLIC PROCUREMENT AUTHORITY AND ORGANIZATION
DIVISION 1PRIMARY AND DELEGATED PROCUREMENT AUTHORITY
RULE §20.84Advisory Committees

(a) The comptroller establishes the purchasing advisory committees as set forth in subsections (c) and (d) of this section. Advisory committees shall comply with applicable requirements of Government Code, Chapter 2110 relating to State Agency Advisory Committees. The Advisory Committee on Procurement shall also comply with specific statutory authority provided by Government Code, §2155.080; and the Vendor Advisory Committee shall also comply with specific statutory authority provided by Government Code, §2155.081.

(b) Advisory committees in subsections (c) and (d) of this section are authorized to carry out the following functions.

  (1) Establish their own rules of operation.

  (2) The director shall establish the size of the advisory committee, with the approval of the comptroller.

  (3) The chair of a purchasing advisory committee shall provide to the director, or his designee, an annual report of the committee's activities.

  (4) Annually, the director, or his designee, shall evaluate the committee's work, usefulness, and the costs related to the committee's existence, including the cost of the comptroller's office staff time spent in support of the committee's activities. The information developed in the evaluation shall be reported to the Legislative Budget Board biennially.

  (5) Members of an advisory committee may not be reimbursed for expenses associated with conducting committee business, including travel expenses, unless otherwise authorized by the General Appropriations Act, Article IX, or approved by the governor and the Legislative Budget Board.

  (6) An advisory committee established by the comptroller shall be abolished on the fourth anniversary of the first meeting of the advisory committee:

    (A) unless the comptroller acts to continue or re-establish the committee in existence; and

    (B) unless a specific duration is prescribed by statute for the advisory committee to exist.

  (7) If the comptroller acts to continue or re-establish the committee's existence, it shall continue to exist for an additional four year term. Comptroller action to continue or re-establish a committee may include, without limitation, issuing a letter appointing or re-appointing committee members to an additional term.

(c) The Advisory Committee on Procurement shall be composed of officers or employees from the comptroller, from state agencies, including institutions of higher education, and from political subdivisions who are invited by the comptroller to serve on the committee. The officers and employees who serve on the committee shall be experienced in public purchasing, public finance, or possess other appropriate expertise to serve on the committee. The purpose of the Advisory Committee on Procurement is to represent before the comptroller the state agency purchasing community and the political subdivisions that use the comptroller's purchasing services. The tasks of the committee are to:

  (1) provide a method for state agencies and political subdivisions to bring issues to the attention of the comptroller;

  (2) review issues brought forth by the comptroller;

  (3) develop and make recommendations on improvements to the procurement process;

  (4) review and comment on findings and recommendations related to purchasing that are made by state agency internal auditors or by the state auditor;

  (5) develop an assessment of the committee, committee goals and measurable objectives; and

  (6) participate in an annual review of committee activities and make recommendations about the future direction of the committee at the end of each fiscal year.

(d) The Vendor Advisory Committee shall be composed of employees from the comptroller and vendors who have done business with the state, and who are invited by the comptroller to serve on the committee. The comptroller shall invite a cross-section of the vendor community to serve on the committee, both large and small businesses and vendors who provide a variety of different goods and services to the state. The purpose of the Vendor Advisory Committee is to represent before the comptroller the vendor community, to provide information to vendors, and to obtain vendor input on state procurement practices. The tasks of the committee are to:

  (1) obtain vendor input and develop and make recommendations on improvements to the procurement process;

  (2) develop an assessment of the committee, committee goals and measurable objectives at the end of each fiscal year; and

  (3) participate in an annual review of the committee's activities and make recommendations about the future direction and continuance of the committee at the end of each fiscal year.


Source Note: The provisions of this §20.84 adopted to be effective January 24, 2017, 42 TexReg 229

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