| (a) Whenever a proposed change requires Department
approval, the Department may require citizen participation in accordance
with §30.7 of this subchapter (relating to Citizen Participation
Process). A grant recipient shall provide citizens with reasonable
advance notice of, and opportunity to comment on, activities which
are proposed to be added, deleted or substantially changed from the
grant application to the Department. Substantially changed means changes
made in terms of purpose, scope, location or beneficiaries as defined
by criteria established by the Department.
(b) The Department is not required to approve amendment
requests and does not guarantee that extensions will be approved.
(1) Consideration of requests for amendment by a grant
recipient that is out of compliance on any TxCDBG grant award may
be withheld until the grant recipient satisfies all requirements for
all outstanding grant agreements.
(2) Requests to change the original project as described
in the application, or to add a different or new activity, may not
be approved generally; however, the Department may consider approval
of a new project under either of the following circumstances:
(A) a natural disaster, documented by a presidential
or gubernatorial declaration; or
(B) a decision by a federal or state agency prevents
the grant recipient from completing the original project.
(3) Requests for extensions to grant agreements that
have not made sufficient progress during the existing grant period
will not be approved.
(c) A request for extension must be received no later
than 30 days prior to the termination date of the grant agreement.
(d) A request for amendment must be in a manner and
format prescribed by the Department and include, but not limited to,
the following, as applicable:
(1) Proposed amendments to a performance statement
or budget: a detailed explanation why the amendment is required and
a revised plan of work and/or budget must be submitted.
(2) Extension requests: a request for extension must
include a timeline of events beginning on the date of grant award,
a detailed explanation why the project is not expected to be completed
within the grant term, and, if applicable, supporting documentation
demonstrating extenuating circumstances.
(e) The Department will not approve changes that would
have resulted in a lower application score and thus causing the application
to be out of funding range.
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