(a) - (b)(No change.) (c)All employers shall report new hire information on a Form W-4 or an equivalent form by first class mail, telephonically, or electronically [or magnetic media] as determined by the employer and in a format acceptable to the Title IV-D agency. The Title IV-D agency reserves the right to decline any type of form that it deems as illegible or inappropriate for new hire report processing and requests employers who elect to submit new hire reports via hardcopy to adopt the Employer New [new] Hire Reporting Form supplied by the IV-D agency. (1)Formats available to employers include: (A)Fully and accurately completed copy of the new employee's W-4 form with all mandatory information, as specified by Employer New Hire Reporting requirements, typed or written using large, capitalized lettering (cursive writing is not permitted); (B)Employer New Hire Reporting [ Report] Form supplied by the IV-D agency: Attached Graphic (C)(No change.) (D)Facsimile; or [Magnetic tape or cartridge (see Electronic Reporting Specification Table);] (E)Any other means authorized by the Title IV-D agency for conveying information which includes electronic transmission. [(E)Diskette (see Electronic Reporting Specification Table);] [(F)E-mail (see Electronic Reporting Specification Table);] [(G)Facsimile; or] [(H)Any other means authorized by the Title IV-D agency for conveying information which includes electronic transmission or delivery of data tapes.] (2)(No change.) [(3)All new hire reports submitted using diskette, magnetic tape, magnetic cartridge, or e-mail must be provided in accordance with the following New Hire reporting specifications for electronic reporting:] [Figure: 1 TAC §55.303(c)(3)]
[(4)All new hire reports submitted using e-mail must be provided as an "e-mail attachment." All employers reporting via e-mail must use the following submission e-mail address for transmitting new hire reports electronically via e-mail: txhires@flash.net. Employers who wish to correspond with the Texas New Hire Operations Center for questions, technical assistance or problems, may use the following correspondence e-mail address: txenh@flash.net.] (d)To ensure timely receipt of information, Texas employers are [shall be] required to report the hiring or rehiring of persons to the Title IV-D agency. Employer New Hire reports shall be considered timely if postmarked by the due date or if filed electronically, upon receipt by the agency. Employer New Hire reports are due: (1)(No change.) (2)in the case of an employer transmitting reports [magnetically or] electronically, by two [2] monthly transmissions (if necessary) not [less than 12 days nor] more than 16 days apart. (e)Employers should [shall] send reports for newly hired or rehired employees to Texas Employer New Hire Reporting Operations Center, Post Office Box 149224, Austin, Texas 78714-9224 Telephone Number: 1-800-850-6442 [1-888-839-4473 ] Fax Number: 1-800-732-5015 (f)Questions regarding the Employer New Hire Reporting Program should be directed to the Texas Employer New Hire Reporting Operations Center at 1-800-850-6442 [1-888-TEX-Hire (1-888-839-4473)] or access Texas Employer New Hire Reporting on the Internet [World wide Web Home Page]. The Internet address is: http://employer.oag.state.tx.us [ http//www.TexasNewHire.state.tx.us]. (g)Each employer submitting an incomplete or illegible report, upon request, must [shall] resubmit the incomplete or illegible data within 10 days after receiving notice.
This agency hereby certifies that the proposal has
been reviewed by legal counsel and found to be within the agency's
legal authority to adopt.
Filed with the Office
of the Secretary of State on November 27, 2007
TRD-200705909 Stacey
Napier
Deputy Attorney General
Office of the Attorney General
Earliest possible date of adoption: January 13, 2008
For information regarding this publication, you may contact Lauri
Saathoff, Agency Liaison, at (512) 463-2096.
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