Records required in this section must be maintained for five
years onsite or at the nearest local field office and must be made
available upon request to representatives of the executive director,
the United States Environmental Protection Agency, or any local air
pollution control agency having jurisdiction in the area. Results
must be made available for review within 24 hours.
(1) The owner or operator shall maintain records of
any operational parameter monitoring required in §115.178(f)
of this title (relating to Monitoring and Inspection Requirements).
Such records must be sufficient to demonstrate proper functioning
of those devices to design specifications and must include, but are
not limited to, the following.
(A) For a direct-flame incinerator, the owner or operator
shall continuously record the exhaust gas temperature immediately
downstream of the device.
(B) For a condensation system, the owner or operator
shall continuously record the outlet gas temperature to ensure the
temperature is below the manufacturer's recommended operating temperature
for controlling the volatile organic compounds (VOC) vapors routed
to the device.
(C) For a carbon adsorption system or carbon adsorber,
the owner or operator shall:
(i) continuously record the exhaust gas VOC concentration
of any carbon adsorption system monitored according to §115.178(f)(3)(A)
of this title; or
(ii) record the date and time of each switch between
carbon containers and the method of determining the carbon replacement
interval if the carbon adsorption system or carbon adsorber is switched
according to §115.178(f)(3)(B) of this title.
(D) For a catalytic incinerator, the owner or operator
shall continuously record the inlet and outlet gas temperature.
(E) For a vapor recovery unit, the owner or operator
shall maintain records of the continuous operational parameter monitoring
required in §115.178(f)(5) of this title.
(F) For any other control device, the owner or operator
shall maintain records of the continuous operational parameter monitoring
required in §115.178(f)(6) of this title sufficient to demonstrate
proper functioning of the control device to design specifications.
(2) The owner or operator claiming an exemption in §115.172
of this title (relating to Exemptions) shall maintain records sufficient
to demonstrate continuous compliance with the applicable exemption
criteria.
(3) The owner or operator shall maintain the results
of any control device testing conducted in accordance with §115.179
of this title (relating to Approved Test Methods and Testing Requirements)
including, at a minimum, the following information:
(A) the date of each periodic performance test;
(B) the test method(s) used to conduct the test;
(C) the equipment type listed in §115.170 of this
title (relating to Applicability) controlled by the device; and
(D) the report showing the testing results of the control
device.
(4) Except for fugitive emission components, the owner
or operator shall maintain records of the results of each inspection,
monitoring survey other than monitoring specified in §115.178(f)
of this title, and repair required in this division, including the
following items:
(A) the date of the inspection;
(B) an identifier of each piece of leaking equipment;
(C) the tag information required by the owner or operator
in accordance with §115.178(d) of this title, if different than
the information in subparagraph (B) of this paragraph;
(D) the status of the cover or closure device during
inspection;
(E) the date on which attempts at repair, if necessary,
were made, the date on which a repair was made, and an explanation
of the reasons, if repair was delayed;
(F) the equipment type and associated designation (e.g,
difficult-to-monitor), if appropriate, listed in §115.170 of
this title;
(G) the amount of time a cover or closure device was
open since the last inspection for reasons not allowed in the control
requirements of §115.175 of this title (relating to Storage Tank
Control Requirements);
(H) screening concentration results from monitoring
using a hydrocarbon analyzer; and
(I) the results of monitoring following repair required
in §115.178(b)(2)(A) or (e) of this title.
(5) The owner or operator of a reciprocating compressor
subject to §115.173(3)(D) or (E) of this title (relating to Compressor
Control Requirements) shall document the following information to
demonstrate compliance with the appropriate control requirement:
(A) the continuously recorded number of hours the reciprocating
compressor operated between each rod packing replacement, restarting
the number of hours after the date of each replacement, as necessary;
and
(B) the date and time of each reciprocating compressor
rod packing replacement and the number of months between each replacement,
as necessary.
(6) The owner or operator of a pneumatic device shall:
(A) maintain records documenting that a control device
does not exist onsite as of the appropriate date of compliance in §115.183
of this title (relating to Compliance Schedules) if complying with §115.174(e)(2)
of this title (relating to Pneumatic Controller and Pump Control Requirements);
and
(B) maintain records documenting that maintenance is
performed as required by §115.174(f) of this title.
(7) The owner or operator shall maintain records of
audio, visual, and olfactory inspections and monitoring surveys required
for any fugitive emission component including the following:
(A) instrument monitoring survey dates;
(B) monitoring results;
(C) a list of repairs needed, the date on which attempts
at repair were made, explanation of the reasons for delay of repair,
the date on which a repair was made, and unit shutdowns;
(D) a list of fugitive emission components that are
difficult-to-monitor and unsafe-to-monitor;
(E) required electronic photos to document optical
gas imaging monitoring surveys;
(F) fugitive emission component monitoring plan required
in §115.177(a) of this title (relating to Fugitive Emission Component
Requirements);
(G) documentation for wells with the volume of gas
at standard temperature and pressure that is produced from a volume
of oil when depressurized to standard temperature and pressure (i.e.,
a gas/oil ratio) of less than 300 standard cubic feet per stock barrel
of crude oil produced; and
(H) if using the alternative work practice in §115.358
of this title (relating to Alternative Work Practice), the records
required by §115.356(4)(A) - (I) of this title (relating to Recordkeeping
Requirements).
(8) An owner or operator shall maintain a report with
the information specified in this paragraph. Every five years from
the previous completion date, the report information must be updated,
as necessary, and maintained. The information must include, at a minimum,
the following:
(A) the regulated entity name and number, if a regulated
entity number exists for the entity;
(B) a description of and the identity of, which may
include a clearly labeled diagram, each piece of equipment and fugitive
emission component groupings;
(C) the initial compliance status of each piece of
equipment and fugitive emission component grouping, including functional
needs for pneumatic controllers at a natural gas processing plant
specified in §115.174(e)(4) of this title and technical infeasibility
issues with controlling pneumatic pumps at a well site specified in §115.174(e)(5)
of this title; and
(D) an assessment and certification by the owner or
operator that any closed vent system used to route emissions to a
control device, including routing to a process, is of sufficient design
and capacity to ensure that volatile organic compounds emissions are
routed to the control device.
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