(a) Project Portfolio . The department will develop
a portfolio of projects for tracking the delivery of each transportation
project in a district, including grouped rehabilitation and preventive
maintenance projects, that is being developed or under construction
and identified in the next fiscal year or any of the following three
fiscal years of the unified transportation program (UTP) described
in §16.105 of this chapter (relating to Unified Transportation
Program (UTP)).
(1) Each district will develop a consistently formatted
portfolio based on the UTP that contains all transportation projects
that the district intends to implement during the four year period.
The district will seek to engage key stakeholders in portfolio review
meetings when appropriate.
(2) For each project the portfolio must contain:
(A) the status of the project;
(B) each source of funding for the project, the funding
category to which the project has been assigned, and the project's
priority within the category;
(C) an identification of each phase and benchmark of
project development, including environmental clearance, right of way
acquisition or possession, utility adjustment or coordination, completion
of plans, specifications, and estimates, award of construction contract,
and completion of construction;
(D) a project schedule with estimated timelines for
completing each applicable benchmark of the project as the project
progresses;
(E) a summary of progress on the project that identifies
whether the project is being completed on-time and on-budget; and
(F) a list of department employees responsible for
the project and contact information for each person listed.
(3) For each major transportation project identified
in §16.106 of this chapter (relating to Major Transportation
Projects) the portfolio must also contain:
(A) the estimated cost of each phase of project development;
and
(B) the progress on each applicable benchmark of the
project that identifies whether the project is being completed on-time
and on-budget.
(4) The department will develop performance measures
for projects included in each district's portfolio and statewide performance
measures to report whether the department is developing the appropriate
volume and mix of projects and is on track to meeting letting targets.
The department will regularly review project development activities
in each district's portfolio and use the review in preparing a budget
for the district and the department and monitoring and evaluating
the performance of the district. In conducting the review, the department
will, when appropriate, seek input from key stakeholders. The department
will regularly report the results of these reviews to the commission.
(5) The department will consolidate the districts'
portfolios into a statewide portfolio and publish it on the department's
website.
(6) The department will update the information contained
in the project and performance reporting system for delivery of individual
transportation projects under this section at least monthly. The department
will conduct a comprehensive review of the reporting system to determine
if improvements are necessary at least every four years. In conducting
the review, the department will incorporate feedback from internal
and external users of the system and advice from the department's
public involvement office. If improvements are necessary, the department
will develop an implementation plan for those improvements.
(b) Annual Report. As a component of the project and
performance reporting system for delivery of individual transportation
projects required by this section, the department will conduct an
annual review of the benchmarks and timelines of all transportation
projects included in the portfolios to determine the completion rates
of the projects and whether the projects were completed on-time and
on-budget. The review will be used to create an annual report on the
level of achievement statewide and by district based on the benchmarks
and timelines described in subsection (a)(2) and (3) of this section
for each transportation project listed in the portfolios. The report
will include:
(1) the status of each project identified as a high
priority in accordance with §16.105 of this chapter;
(2) a summary of the number of statewide project implementation
benchmarks that have been completed; and
(3) information about the accuracy of previous department
financial forecasts.
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Source Note: The provisions of this §16.202 adopted to be effective January 1, 2011, 35 TexReg 8388; amended to be effective November 15, 2012, 37 TexReg 8981; amended to be effective September 1, 2018, 43 TexReg 5240 |