(a) Each state agency shall manage information resources
projects based on project management practices that meet the criteria
found in this subsection.
(b) A state agency's project management practices for
information resources projects shall:
(1) Include a standardized and repeatable method for
delivery of information resources projects that solve business problems;
(2) Include a method for governing application of project
management practices;
(3) Be documented by the state agency and include a
single reference source (e.g., handbook, guide, repository);
(4) Include a project classification method developed
by DIR, the state agency, or another source that:
(A) Differentiates and categorizes projects according
to level of complexity and risk (e.g., technology, size, budget, time
to deliver); and
(B) Defines how to use the project classification method
to establish, scale, and execute the appropriate level of processes;
(5) Include a method to periodically review, assess,
monitor, measure, and improve the impact of organizational project
management practices on the agency's ability to achieve its strategic
objectives and deliver business value;
(6) Align with use of the Texas Project Delivery Framework
for major information resources projects;
(7) Accommodate use of other practices and methods
that align with application of project management practices; and
(8) Be reviewed and updated at least every two years
to facilitate continuous process improvement.
(c) For major information resources projects:
(1) The quality assurance team shall monitor and report
on performance indicators for each state agency project, including
schedule, cost, scope, and quality for the entire project life cycle.
(2) The department shall develop the performance indicators
required to monitor under paragraph (1) of this subsection in consideration
of applicable information technology industry standards.
(3) Each state agency engaged in a major information
resources project will regularly report, according to quality assurance
team directed frequency, the performance indicator metrics defined
in paragraph (2) of this subsection for each major information resources
project.
(4) If a state agency major information resources project
is determined not likely to achieve the performance objectives for
the project, the quality assurance team shall place the project on
a list for more intense monitoring by the quality assurance team.
(5) The quality assurance team shall closely monitor
monthly reports for each major information resources project identified
under paragraph (3) of this subsection and, based on the performance
indicator metrics developed by the department, determine whether to
recommend to the department the need to initiate corrective action
for the project.
(6) The department shall create and maintain on the
department's website a user-friendly data visualization tool that
provides an analysis and visual representation of the performance
indicators developed under paragraph (2) of this subsection for each
state agency major information resources project.
(7) If, under the additional monitoring report, a state
agency is assigned a status of additional monitoring or reduced monitoring,
then the state agency shall follow the applicable guidelines described
below. The State Auditor's Office determines the contract period during
which additional or reduced monitoring will occur.
(A) When additional monitoring is warranted:
(i) The department shall provide additional oversight
services as described by Texas Government Code § 2054.1181(a)
for major information resources projects and for other major information
resources projects selected for oversight by the governor, lieutenant
governor, or speaker of the house of representatives. These additional
oversight services will be provided in addition to the below minimum
requirements for additional monitoring during contract periods. The
department shall publish to its website the additional monitoring
matrix which will assess which additional oversight services shall
be provided based on monitoring levels assigned by the quality assurance
team.
(ii) During any contract solicitation development period
for the project, the state agency shall complete and submit to the
quality assurance team the Framework's Acquisition Plan for Additional
Monitoring. The state agency shall submit Monitoring Report data into
the Statewide Project Automated Reporting system on a monthly basis.
The state agency shall be required to meet with the quality assurance
team to report on project status as required by the quality assurance
team.
(iii) During the contract formation and award period,
the state agency shall submit Monitoring Report data into the Statewide
Project Automated Reporting system on a monthly basis. The state agency
shall be required to meet with the quality assurance team to report
on contract negotiation status as required by the quality assurance
team.
(iv) During the contract management and termination
period, the state agency shall submit Monitoring Report data into
the Statewide Project Automated Reporting system on a monthly basis
and shall be required to submit a Contract Closeout Report at contract
termination. The state agency shall be required to meet with the quality
assurance team to report on project progress as required by the quality
assurance team.
(v) The quality assurance team or the department shall
notify a state agency subject to additional monitoring as to which
additional monitoring services, based upon the additional monitoring
matrix promulgated by the department, are applicable to their projects.
A state agency subject to additional monitoring components shall comply
with the identified additional monitoring components for the duration
of the time it is identified on the additional monitoring report promulgated
by the State Auditor's Office.
(B) When reduced monitoring is warranted:
(i) During any contract solicitation development period
for the project, the state agency may submit to the quality assurance
team any acquisition plan that is consistent with the Texas Procurement
and Contract Management Guide for contracts valued at $10 million
or more rather than the Framework Acquisition Plan established by
the department. The state agency shall submit Monitoring Report data
into the Statewide Project Automated Reporting system on a quarterly
basis unless otherwise noted by the quality assurance team.
(ii) During the contract formation and award period,
the state agency shall submit Monitoring Report data into the Statewide
Project Automated Reporting system on a quarterly basis unless otherwise
noted by the quality assurance team.
(iii) During the contract management and termination
period, the state agency shall submit Monitoring Report data into
the Statewide Project Automated Reporting system on a quarterly basis
unless otherwise noted by the quality assurance team.
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Source Note: The provisions of this §216.11 adopted to be effective November 11, 2007, 32 TexReg 7894; amended to be effective November 23, 2015, 40 TexReg 8198; amended to be effective November 19, 2017, 42 TexReg 6507; amended to be effective September 13, 2020, 45 TexReg 6226; amended to be effective March 8, 2023, 48 TexReg 1280 |