| (a) All county tax assessor-collectors, their contractors'
staff, and the deputies who use RTS are subject to periodic examination
by the department. As a result of the examination, the department
will classify each county tax assessor-collector, each of their contractors'
staff, and each deputy as priority or non-priority for the purposes
of prioritizing reviews to determine whether there is evidence of
fraud by the county tax assessor-collector, their contractors' staff,
or a deputy. In classifying a county tax assessor-collector, their
contractors' staff, or a deputy, the department may consider factors,
including, but not limited to:
(1) referrals or complaints received from partner state
agencies;
(2) referrals or complaints received from public safety
agencies;
(3) the retirement, resignation, or impeachment of
the county tax assessor-collector;
(4) a contingency that disrupted county motor vehicle
title and registration operations, such as a natural disaster or the
theft or the burglary of a county tax assessor-collector's premises;
(5) previous compliance review designations;
(6) previous instances of non-compliance; and
(7) a complaint filed through an internal reporting
mechanism, such as a Red Flag referral, telephone call, or an email
received by the department's Consumer Relations Division (CRD), or
any other means of communication with the department.
(b) It is the department's goal to review each county
tax assessor-collector, each of their contractors' staff, and each
deputy as follows:
(1) if the county tax assessor-collector, their contractors'
staff person, or deputy is classified as a priority, they will be
reviewed at least once per year; or
(2) if the county tax assessor-collector, their contractors'
staff person, or deputy is classified as a non-priority, they will
be reviewed at least once every two years.
(c) Examinations under this section may be virtual;
on premises at the county tax assessor-collector's, their contractors'
staff person's, or deputy's location; or some combination of these
options.
(d) The department may notify the county tax assessor-collector
of possible fraudulent activity in the county tax assessor-collector's
office when the department is authorized by law enforcement.
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