(a) Shippers must retain records.
(1) That demonstrate that they provide specifications
and operating temperatures to food transporters as required by §229.804(b)(1)
and (2) of this title (relating to Transportation Operations) as a
regular part of their transportation operations for a period of 12
months beyond the termination of the agreements with the food transporters.
(2) Of written agreements and the written procedures
required by §229.804(b)(3) - (5) of this title for a period of
12 months beyond when the agreements and procedures are in use in
their transportation operations.
(b) Food transporters must retain records of the written
procedures required by §229.804(e)(6) of this title for a period
of 12 months beyond when the agreements and procedures are in use
in their transportation operations.
(c) Food transporters must retain training records
required by §229.805(b) of this title (relating to Training)
for a period of 12 months beyond when the person identified in any
such records stops performing the duties for which the training was
provided.
(d) Any person subject to this subchapter must retain
any other written agreements assigning tasks in compliance with this
subchapter for a period of 12 months beyond the termination of the
agreements.
(e) Shippers, receivers, loaders, and food transporters,
which operate under the ownership or control of a single legal entity
in accordance with the provisions of §229.804(a)(5) of this title,
must retain records of the written procedures for a period of 12 months
beyond when the procedures are in use in their transportation operations.
(f) Shippers, receivers, loaders, and food transporters
must make all records required by this subchapter available to a duly
authorized individual promptly upon oral or written request.
(g) All records required by this subchapter must be
kept as original records, true copies (such as photocopies, pictures,
scanned copies, microfilm, microfiche, or other accurate reproductions
of the original records), or electronic records.
(h) Except for the written procedures required by §229.804(e)(6)(A)
of this title, offsite storage of records is permitted if such records
can be retrieved and provided onsite within 24 hours of request for
official review. The written procedures required by §229.804(e)(6)(A)
of this title must remain onsite as long as the procedures are in
use in transportation operations. Electronic records are considered
to be onsite if they are accessible from an onsite location.
|