| (V) procedures or measures that have been, or will
be, adopted to ensure against a recurrence of the loss or theft of
radiation machines.
(iii) Subsequent to filing the written report, the
registrant shall also report additional substantive information on
the loss or theft within 30 days after the registrant learns of such
information.
(iv) The registrant shall prepare any report filed
with the agency in accordance with this subsection so that names of
individuals who may have received exposure to radiation are stated
in a separate and detachable portion of the report.
(B) Reports of incidents.
(i) Notwithstanding other requirements for notification,
each registrant shall immediately report each event involving a radiation
machine possessed by the registrant that may have caused or threatens
to cause an individual to receive:
(I) a total effective dose equivalent of 25 rems (0.25
Sv) or more;
(II) a lens dose equivalent of 75 rems (0.75 Sv) or
more; or
(III) a shallow dose equivalent to the skin of the
whole body or to the skin of any extremities of 250 rads (2.5 grays)
or more.
(ii) Each registrant shall, within 24 hours of discovery
of the event, report to the agency each event involving loss of control
of a radiation machine possessed by the registrant that may have caused,
or threatens to cause an individual to receive, in a period of 24
hours:
(I) total effective dose equivalent exceeding 5 rems
(0.05 Sv);
(II) lens dose equivalent exceeding 15 rems (0.15 Sv);
or
(III) a shallow dose equivalent to the skin of the
whole body or to the skin of any extremities exceeding 50 rems (0.5
Sv).
(iii) Registrants shall make the initial notification
reports required by clauses (i) and (ii) of this subparagraph by telephone
to the agency shall confirm the initial notification report within
24 hours by facsimile or other electronic media to the agency.
(iv) The registrant shall prepare each report filed
with the agency in accordance with this section so that names of individuals
who have received exposure to radiation are stated in a separate and
detachable portion of the report.
(C) Reports of exposures and radiation levels exceeding
the limits.
(i) In addition to the notification required by subparagraph
(B) of this paragraph, each registrant shall submit a written report
within 30 days after learning of any of the following occurrences:
(I) incidents for which notification is required by
subparagraph (B) of this paragraph;
(II) doses in excess of any of the following:
(-a-) the occupational dose limits for adults in subsection
(j)(3)(A)(i)(I) of this section;
(-b-) the occupational dose limits for a minor in subsection
(j)(3)(A)(i)(III) of this section;
(-c-) the limits for an embryo/fetus of a declared
pregnant woman in subsection (j)(3)(A)(i)(IV) of this section;
(-d-) the limits for an individual member of the public
in subsection (j)(3)(C) of this section; or
(-e-) any applicable limit in the certificate of registration;
(III) levels of radiation in:
(-a-) a restricted area in excess of applicable limits
in the certificate of registration; or
(-b-) an unrestricted area in excess of 10 times the
applicable limit set forth in this section or in the registration,
whether or not involving exposure of any individual in excess of the
limits in subsection (j)(3)(C) of this section.
(ii) Each report required by clause (i) of this subparagraph
shall describe the extent of exposure of individuals to radiation,
including, as appropriate:
(I) estimates of each individual's dose;
(II) the levels of radiation involved;
(III) the cause of the elevated exposures, dose rates;
and
(IV) corrective steps taken or planned to ensure against
a recurrence, including the schedule for achieving conformance with
applicable limits, and associated registration conditions.
(iii) Each report filed in accordance with clause (i)
of this subparagraph for each individual exposed shall include the
name, a unique identification number, and date of birth. With respect
to the limit for the embryo/fetus in subsection (j)(3)(A)(i)(IV) of
this section, the identifiers should be those of the declared pregnant
woman. The report shall be prepared so that this information is stated
in a separate and detachable portion of the report.
(iv) All registrants who make reports in accordance
with clause (i) of this subparagraph shall submit the report in writing
to the agency.
(D) Reports to individuals of exposures.
(i) Radiation exposure data for an individual shall
be reported annually to the individual as specified in this section.
The information reported shall include data and results obtained in
accordance with requirements of this section, orders, certificate
of registration conditions, as shown in records made and maintained
by the registrant in accordance with this subsection. Each notification
and report shall:
(I) be in writing;
(II) include appropriate identifying data, such as
the name of the registrant, the name of the individual, and the individual's
identification number;
(III) include the individual's exposure information;
and
(IV) contain the following statement: "This report
is furnished to you under the provisions of the Texas Regulations
for Control of Radiation, 25 Texas Administrative Code §289.233.
You should preserve this report for further reference."
(ii) Each registrant shall provide an annual written
report to advise each worker of the worker's dose, received in that
monitoring year, as shown in records made and maintained by the registrant
in accordance with paragraph (1)(M) of this subsection, if:
(I) the individual's occupational dose exceeds 0.1
rem (1 mSv) total effective dose equivalent or 0.1 rem (1 mSv) to
any individual organ or tissue; or
(II) the individual requests the individual's annual
dose report in writing.
(iii) At the written request of a worker formerly engaged
in activities controlled by the registrant, each registrant shall
furnish a written report of the worker's exposure to radiation machines.
The report shall include the dose record for each year the worker
was required to be monitored in accordance with subsection (j)(3)(B)
of this section. Such report shall be furnished within 30 days from
the date of the request, or within 30 days after the dose of the individual
has been determined by the registrant, whichever is later. The report
shall cover the period of time that the worker's activities involved
exposure to radiation machines and the dates and work sites under
the certificate of registration in which the worker participated during
this period.
(iv) When a registrant is required, in accordance with
subparagraphs (B) and (C) of this paragraph, to report to the agency
any exposure of an individual to radiation, the registrant shall also
notify the individual and provide the individual with a copy of the
report submitted to the agency, including the information required
by clause (i) of this subparagraph. Such reports shall be transmitted
at a time not later than the transmittal to the agency.
(v) At the written request of a worker who is terminating
employment with the registrant in work involving exposure to radiation
machines during the current year, each registrant shall provide at
termination to each such worker, or to the worker's designee, a written
report regarding the radiation dose received by that worker from operations
of the registrant during the current year or fraction thereof. If
the most recent individual monitoring results are not available at
that time, a written estimate of the dose shall be provided together
with a clear indication that this is an estimate. When the final individual
monitoring results are available, those written results shall be provided
to the worker or the worker's designee.
(vi) When a registrant is required in accordance with
paragraph (3)(C) of this subsection to report to the agency any exposure
of an identified occupationally exposed individual, or an identified
member of the public, to radiation, the registrant shall also notify
the individual and provide a copy of the report submitted to the agency,
to the individual. Such notice shall be transmitted at a time not
later than the transmittal to the agency and shall comply with the
provisions of paragraph (3)(D) of this subsection.
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