| (D) why the actions were necessary;
(E) what precautions were taken to assure that doses
were maintained ALARA;
(F) what individual and collective doses were expected
to result; and
(G) the doses actually received in the planned special
exposure.
(2) The licensee shall retain the records until the
agency terminates each pertinent license requiring these records.
(rr) Records of individual monitoring results.
(1) Each licensee shall maintain records of doses received
by all individuals for whom monitoring was required in accordance
with subsection (q) of this section, and records of doses received
during planned special exposures, accidents, and emergency conditions.
Assessments of dose equivalent and records made using units in effect
before January 1, 1994, need not be changed. These records shall include,
when applicable:
(A) the deep dose equivalent to the whole body, lens
dose equivalent, shallow dose equivalent to the skin, and shallow
dose equivalent to the extremities;
(B) the estimated intake of radionuclides, see subsection
(g) of this section;
(C) the committed effective dose equivalent assigned
to the intake of radionuclides;
(D) the specific information used to calculate the
committed effective dose equivalent in accordance with subsection
(i)(1) and (3) of this section and when required by subsection (q)(1)
of this section;
(E) the total effective dose equivalent when required
by subsection (g) of this section;
(F) the total of the deep dose equivalent and the committed
dose to the organ receiving the highest total dose; and
(G) the data used to make occupational dose assessments
in accordance with subsection (j)(5) of this section.
(2) The licensee shall make entries of the records
specified in paragraph (1) of this subsection at intervals not to
exceed 1 year and by April 30 of the following year.
(3) The licensee shall maintain the records specified
in paragraph (1) of this subsection on RC Form 202-3, in accordance
with the instructions for RC Form 202-3, or in clear and legible records
containing all the information required by RC Form 202-3.
(4) The licensee shall maintain the records of dose
to an embryo/fetus with the records of dose to the declared pregnant
woman. The declaration of pregnancy, including the estimated date
of conception, shall also be kept on file, but may be maintained separately
from the dose records.
(5) The licensee shall retain each required form or
record until the agency terminates each pertinent license requiring
the record. The licensee shall retain records used in preparing RC
Form 202-3 or equivalent for three years after the record is made.
(ss) Records of dose to individual members of the public.
(1) Each licensee shall maintain records sufficient
to demonstrate compliance with the dose limit for individual members
of the public. See subsection (n) of this section.
(2) The licensee shall retain the records required
by paragraph (1) of this subsection until the agency terminates each
pertinent license requiring the record.
(tt) Records of discharge, treatment, or transfer for
disposal.
(1) Each licensee shall maintain records of the discharge
or treatment of licensed materials made in accordance with subsection
(gg) and (hh) of this section and of transfers for disposal made in
accordance with subsection (jj) of this section and §289.257
of this title.
(2) The licensee shall retain the records required
by paragraph (1) of this subsection until the agency terminates each
pertinent license requiring the record.
(uu) Records of testing entry control devices for very
high radiation areas.
(1) Each licensee shall maintain records of tests made
in accordance with subsection (u)(2)(I) of this section on entry control
devices for very high radiation areas. These records must include
the date, time, and results of each such test of function.
(2) The licensee shall retain the records required
by paragraph (1) of this subsection for three years after the record
is made.
(vv) Form of records. Each record required by this
chapter shall be legible throughout the specified retention period.
The record shall be the original or a reproduced copy or a microform,
provided that the copy or microform is authenticated by authorized
personnel and that the microform is capable of producing a clear copy
throughout the required retention period or the record may also be
stored in electronic media with the capability for producing legible,
accurate, and complete records during the required retention period.
Records, such as letters, drawings, and specifications, shall include
all pertinent information, such as stamps, initials, and signatures.
The licensee shall maintain adequate safeguards against tampering
with and loss of records.
(ww) Reports of stolen, lost, or missing licensed sources
of radiation.
(1) Each licensee shall report to the agency by telephone
as follows:
(A) immediately after its occurrence becomes known
to the licensee, stolen, lost, or missing licensed radioactive material
in an aggregate quantity equal to or greater than 1,000 times the
quantity specified in subsection (ggg)(3) of this section, under such
circumstances that it appears to the licensee that an exposure could
result to individuals in unrestricted areas; or
(B) within 30 days after its occurrence becomes known
to the licensee, lost, stolen, or missing licensed radioactive material
in an aggregate quantity greater than 10 times the quantity specified
in subsection (ggg)(3) of this section that is still missing.
(2) Each licensee required to make a report in accordance
with paragraph (1) of this subsection shall, within 30 days after
making the telephone report, make a written report to the agency setting
forth the following information:
(A) a description of the licensed source of radiation
involved, including, for radioactive material, the kind, quantity,
chemical and physical form, source and/or device manufacturer, model
number, and serial number;
(B) a description of the circumstances under which
the loss or theft occurred;
(C) a statement of disposition, or probable disposition,
of the licensed source of radiation involved;
(D) exposures of individuals to radiation, circumstances
under which the exposures occurred, and the possible total effective
dose equivalent to persons in unrestricted areas;
(E) actions that have been taken, or will be taken,
to recover the source of radiation; and
(F) procedures or measures that have been, or will
be, adopted to ensure against a recurrence of the loss or theft of
licensed sources of radiation.
(3) Subsequent to filing the written report, the licensee
shall also report additional substantive information on the loss or
theft within 30 days after the licensee learns of such information.
(4) The licensee shall prepare any report filed with
the agency in accordance with this subsection so that names of individuals
who may have received exposure to radiation are stated in a separate
and detachable portion of the report.
(xx) Notification of incidents.
(1) Notwithstanding other requirements for notification,
each licensee shall immediately report each event involving a source
of radiation possessed by the licensee that may have caused or threatens
to cause:
(A) an individual, except a patient administered radiation
for purposes of medical diagnosis or therapy, to receive:
(i) a total effective dose equivalent of 25 rems (0.25
Sv) or more;
(ii) a lens dose equivalent of 75 rems (0.75 Sv) or
more; or
(iii) a shallow dose equivalent to the skin or extremities
or a total organ dose equivalent of 250 rads (2.5 grays) or more;
or
(B) the release of radioactive material, inside or
outside of a restricted area, so that, had an individual been present
for 24 hours, the individual could have received an intake five times
the occupational ALI. This provision does not apply to locations where
personnel are not normally stationed during routine operations, such
as hot-cells or process enclosures.
(2) Each licensee shall, within 24 hours of discovery
of the event, report to the agency each event involving loss of control
of a licensed source of radiation possessed by the licensee that may
have caused, or threatens to cause:
(A) an individual to receive, in a period of 24 hours:
(i) a total effective dose equivalent exceeding 5 rems
(0.05 Sv);
(ii) a lens dose equivalent exceeding 15 rems (0.15
Sv); or
Cont'd... |
