| (1) The following standing subcommittees are necessary to carry out the functions of the MAP. (A) Subcommittee for Monitoring the Operations of the MAP. This subcommittee shall be responsible for: (i) reviewing the administrative operations of the MAP and identifying problems and presenting recommendations to the Executive Committee for consideration and resolution; (ii) developing and proposing amendments to the plan of operation, resulting from the performance of the tasks specified in clause (i) of this subparagraph or assigned by the chairperson pursuant to clause (iii) of this subparagraph, to the Executive Committee for consideration for recommendation to the Commissioner; and (iii) any other tasks assigned by the chairperson that are necessary to carry out the purposes of the MAP. (B) Subcommittee on Data Collection. This subcommittee shall be responsible for: (i) reviewing the data processed and collected pursuant to Article 21.49-12 of the Insurance Code and this plan of operation and presenting this data to the Executive Committee for periodic review and monitoring purposes; (ii) assisting in determining criteria for designating underserved areas and for ongoing review and monitoring of underserved areas and for identifying problems and presenting recommendations to the Executive Committee for consideration and resolution; (iii) developing and proposing amendments to the plan of operation, resulting from the performance of the tasks specified in clauses (i) and (ii) of this subparagraph or assigned by the chairperson pursuant to clause (iv) of this subparagraph, to the Executive Committee for consideration for recommendation to the Commissioner; and (iv) any other tasks assigned by the chairperson that are necessary to carry out the purposes of the MAP. (2) If necessary, temporary working groups may be appointed to carry out certain functions of the MAP. Such working groups may be established by the chairperson of the Executive Committee on the chairperson's own motion or at the request of the Commissioner. (3) Each standing subcommittee and temporary working group shall contain at least one insurer representative, one agent representative, and one public member. The chairperson shall appoint subcommittee and working group members and chairpersons. (4) Each standing subcommittee shall meet at least once quarterly and, subject to the call of the subcommittee chairperson, may meet more often if necessary. However, the subcommittees are not required to meet if there are no items of substantive business for the subcommittees to conduct. (5) Each standing subcommittee shall submit a written report to each Executive Committee member within 10 calendar days following any subcommittee meeting. The report shall summarize the subcommittee's deliberation and its recommendations, if any. (e) Open meetings. The MAP Executive Committee and its subcommittees and working groups are subject to the Open Meetings Act (Texas Government Code Chapter 551). (1) Notice of meetings. Notice of all Executive Committee and subcommittee and working group meetings must be provided to the Secretary of State for posting for at least seven days before the day of the meeting pursuant to the Open Meetings Act. The notice must contain the date, hour, place, and subject of each meeting pursuant to the Open Meetings Act. The notice must be sufficient to apprise the general public of the subjects to be considered during the meeting. (2) Minutes and tape recordings of meetings. The Executive Committee and each subcommittee and working group shall prepare and keep minutes or make a tape recording of each meeting. If minutes are prepared, such minutes shall state the subject of each deliberation and indicate each vote, decision, or other action taken. These minutes and tape recordings are public records and shall be available for public inspection and copying on request to the Department. |
| Source Note: The provisions of this §5.9410 adopted to be effective October 1, 1996, 21 TexReg 8715; transferred effective April 16, 1999, 24 TexReg 3092; amended to be effective June 26, 2000, 25 TexReg 6144 |
