| (B) This subparagraph applies to a state employee only
if employed by an institution of higher education. A state employee's
authorization of a deduction to a statewide federation or fund may
designate one or more eligible charitable organizations to receive
the employee's deducted amounts through the federation or fund. The
employee may designate not more than nine organizations if the employing
institution of higher education has not specified a higher maximum
number of designations that its employees may make. If the institution
has specified a higher maximum number, then the employee may designate
not more than that number.
(C) If a state employee's authorization of a deduction
to a statewide federation or fund designates only one eligible charitable
organization, then the organization's designated initial distribution
amount with respect to the employee is equal to the employee's entire
deduction to the statewide federation or fund.
(D) If a state employee's authorization of a deduction
to a statewide federation or fund designates more than one eligible
charitable organization, then the designation is valid only if it
specifies the designated initial distribution amount for each organization.
(E) This subparagraph applies if a state employee's
authorization of a deduction to a statewide federation or fund does
not contain a valid designation. The statewide federation or fund
shall determine the undesignated initial distribution amount with
respect to the employee for each eligible charitable organization
affiliated with the federation or fund. The determination must be
accomplished according to the federation or fund's policy.
(F) Notwithstanding anything in this paragraph, a statewide
federation or fund shall distribute deducted amounts to an eligible
charitable organization according to the percentage method required
by subsection (k) of this section. A designated or undesignated initial
distribution amount specified or determined under this paragraph is
only the starting point for calculating the amount to be distributed.
(d) State employee charitable campaign.
(1) Time of the state employee charitable campaign.
The state employee charitable campaign shall be conducted annually
during the period after August 31st and before November 1st.
(2) Reimbursement of expenses incurred by state employees
while representing charitable organizations. A state agency may not
reimburse a state employee for expenses incurred while acting as a
representative of a charitable organization.
(3) Participation by state employees. Participation
by a state employee in the state employee charitable campaign is voluntary.
(e) Effective dates of authorization forms and electronic
deduction authorizations.
(1) Effective date of authorization forms and electronic
deduction authorizations provided during a state employee charitable
campaign. A state employee's authorization form or electronic deduction
authorization that is provided during a state employee charitable
campaign is effective for the following campaign year if the form
or electronic deduction authorization is completed properly, the form
or electronic deduction authorization is signed by the employee, and
the employee's employer receives the properly completed and signed
form or electronic deduction authorization not later than November
15th before the start of that year. The deductions may not start before
the beginning of that year.
(2) Effective date of authorization forms and electronic
deduction authorizations provided immediately after a state agency
is converted to the uniform statewide payroll/personnel system. State
law says that a state agency, other than an institution of higher
education, is not required to permit its state employees to authorize
a deduction until the first full payroll period after the agency is
converted to the uniform statewide payroll/personnel system. A state
agency covered by that law shall permit its employees to authorize
deductions so that they are effective not later than the first full
payroll period after conversion of the agency. To be effective by
that date, a properly completed authorization form or electronic deduction
authorization must be received by the agency not later than the tenth
workday before the first day of the agency's first full monthly payroll
period after conversion.
(3) Effective date of authorization forms and electronic
deduction authorizations provided by new state employees.
(A) Paragraph (1) of this subsection applies to a new
state employee's authorization form or electronic deduction authorization
if it:
(i) is received by the employee's employer during a
state employee charitable campaign; and
(ii) authorizes a deduction to begin during the campaign
year following the campaign year in which the form or electronic deduction
authorization is received.
(B) This subparagraph applies to a new state employee's
authorization form or electronic deduction authorization only if the
form or electronic deduction authorization authorizes a deduction
to begin during the same campaign year as the campaign year in which
the employee's employer receives the form or electronic deduction
authorization. The employer may decide when the deduction will take
effect, subject to the following limitations.
(i) Except as provided in clause (ii) of this subparagraph,
the deduction must begin not later than with the employee's salary
or wages that are paid on the first workday of the second month following
the month in which the employer receives the form or electronic deduction
authorization.
(ii) If the employer receives the form or electronic
deduction authorization during October or November, then the employer
may decide whether and when to give effect to the form or electronic
deduction authorization.
(4) Effective date of authorization forms and electronic
deduction authorizations that request changes in deductions.
(A) This paragraph applies only to a state employee's
authorization form or electronic deduction authorization that requests
a change to a deduction.
(B) The employer of the employee may decide when the
change will take effect, subject to the following limitations.
(i) Except as provided in clause (ii) of this subparagraph,
the change must take effect not later than with the employee's salary
or wages that are paid on the first workday of the second month following
the month in which the employer receives the form or electronic deduction
authorization.
(ii) If the employer receives the form or electronic
deduction authorization during October or November of a campaign year
and the form or electronic deduction authorization requests a change
in a deduction for the year, then the employer may decide whether
and when to give effect to the form or electronic deduction authorization.
(C) The following example illustrates the requirements
of this paragraph. Assume that a state agency receives an authorization
form or electronic deduction authorization on July 2, 2016, and that
the form or electronic deduction authorization requests a decrease
in the amount of a deduction. The agency may make the decrease effective
with the deduction that occurs on the August 1, 2016, salary payment.
If the agency does not, then the agency must make the decrease effective
with the deduction that occurs on the September 1, 2016, salary payment.
(5) Effective date of authorization forms and electronic
deduction authorizations that request cancellations of deductions.
(A) This paragraph applies only to a state employee's
authorization form or electronic deduction authorization that requests
the cancellation of a deduction.
(B) The employer of the employee may decide when the
cancellation will take effect. The cancellation must take effect,
however, not later than with the employee's salary or wages that are
paid on the first workday of the second month following the month
in which the employer receives the form or electronic deduction authorization.
(C) The following example illustrates the requirements
of this paragraph. Assume that a state agency receives an authorization
form or electronic deduction authorization on July 2, 2016, and that
the form or electronic deduction authorization requests the cancellation
of a deduction. The agency may make the cancellation effective with
the August 1, 2016, salary payment. If the agency does not, then the
agency must make the cancellation effective with the September 1,
2016, salary payment.
(f) Requirements for the content and format of authorization
forms.
(1) Prohibition against distributing or providing authorization
forms. A local campaign manager or a statewide federation or fund
may distribute or provide an authorization form to a state employee
only if both the comptroller and the state policy committee have approved
the form.
Cont'd... |
