| (a) The Office sends a host agency an Ombudsman Staffing
Plan form on or about July 31st of each year.
(b) A host agency must complete and submit the Ombudsman
Staffing Plan form sent to the host agency by the Office as specified
in the form.
(c) The Office reviews a completed Ombudsman Staffing
Plan form submitted by the host agency and notifies the host agency
in writing of whether the form is approved. If the form is not approved
by the Office, a host agency may submit a revised form to the Office.
(d) The Office will not reimburse a host agency for
expenditures made by the host agency for Ombudsman Program functions
until the Office approves an Ombudsman Staffing Plan form submitted
by the host agency.
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