| (a) Definition and categories of change. (1) Changes--Any alteration, addition, relocation, or other form of renovation to the Capitol building, General Land Office Building, and/or their grounds. (2) Changes may be divided into three categories: (A) construction, restoration, and repairs; (B) relocations/additions of furnishings and artwork; (C) maintenance and custodial. (b) Construction, restoration, and repairs. (1) All changes involving construction, restoration, and repairs, as defined in this subsection, shall be approved in writing by the office of the State Preservation Board before change may occur. Changes include, but are not limited to: (A) artwork (historical); (B) built-in appliances; (C) concrete work; (D) demolition;
(E) earthwork and plantings; (F) electrical work; (G) excavation; (H) floor coverings; (I) furnishings (historical); (J) graphics; (K) hardware; (L) heating/ventilation/air conditioning; (M) lighting; (N) masonry work; (O) metalwork (including roofing); (P) paint and other applied finishes (including color and reflectance selection); (Q) parking configuration; (R) plaster work; (S) plumbing; (T) removal of materials; (U) telecommunications installation; (V) window coverings; (W) woodwork (including attached bookshelves and refinishing). (2) A status report listing all
changes approved during the previous period shall be provided by the executive director to all State Preservation Board members at or before each board meeting. (3) Any change approved by the executive director of the State Preservation Board and of a dollar construction amount over $10,000 shall subsequently require final approval by the State Preservation Board in open meeting. (4) All changes, regardless of cost, that occur in areas under the jurisdiction of the State Preservation Board and result in a different room or area configuration from existing room or area use, alter existing wall partition configurations, substantially affect original materials, or that seek to restore the original appearance of an area, will require to be approved by the State Preservation Board before change may occur. (5) State agency directors, or their assignees, and state legislators, upon denial of a change request by the executive director
of the State Preservation Board, may bring their request before the board at the next open meeting for a final ruling. (c) Furnishings and artwork. (1) A change request form must be filled out if a change (permanent additions, loans, location changes, and maintenance) related to the state-owned objects of historical significance in the buildings and on the grounds is sought. (2) Changes to furnishings and artwork must be approved by the curator of the Capitol. (d) Maintenance and custodial. (1) Usual maintenance is defined as any work necessary for the continual upkeep of the grounds, building, and furnishings therein. Usual maintenance includes changing of light bulbs, repainting with identical color, texture, and reflectance value of paint; and preventative and routine maintenance of heating, air conditioning, or plumbing systems. The agency head, or assignee, is to make
requests for usual maintenance, of a value under $5,000, directly to State Purchasing and General Services. (2) Custodial or regular cleaning shall be handled by the occupying agency for their area. The executive director of the State Preservation Board shall be responsible for contracting custodial work for public areas, including the rotunda, corridors, terraces, and public restrooms. (3) Major maintenance is defined as any non-emergency upkeep of the buildings or grounds that exceeds the cost of $5,000, such as repainting, baseboard replacement, wood refinishing, replacement of ceiling tiles or panels, and replacement of light fixtures. (4) On or before April 1 of each even-numbered year, the executive director of the State Preservation Board will send to each administrative head of the agencies occupying space in State Preservation Board properties, a notice that seeks from them any requests for any major maintenance
during the course of the upcoming biennium. The requests will be considered by the board for inclusion in the State Preservation Board budget request. Projects not listed in this budget request shall be considered separately by the board and, if approved, shall be funded by the requesting agency.
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