| (a) PSO and OCM shall monitor the activities of grantees
as necessary to ensure that grant funds are used for authorized purposes
and that grantees achieve grant purposes.
(b) The monitoring program may consist of formal audits,
monitoring reviews, and technical assistance. PSO or OCM may implement
monitoring through on-site review at the grantee or sub-grantee location
or through a desk review. PSO or OCM may request that grantees submit
information to PSO or OCM to support any monitoring review.
(c) Grantees must make all records relevant to a monitoring
review available. Failure to provide adequate documentation may result
in disallowed costs or other remedies for noncompliance.
(d) After a monitoring review, the grantee shall be
notified in writing through a preliminary report of any identified
noncompliance. The preliminary report shall enumerate deficiencies
and provide recommendations to cure the deficiencies.
(e) The grantee shall respond to the preliminary report
and the deficiencies or recommendations, and submit to PSO or OCM
a corrective action plan or, if the grantee believes correction action
is not required in response to a deficiency or recommendation, an
explanation under subsection (g) of this section within a time specified
by PSO or OCM.
(f) The corrective action plan shall include:
(1) the titles of the persons responsible for implementing
the corrective action plan;
(2) the corrective action to be taken; and
(3) the anticipated completion date.
(g) If the grantee believes corrective action is not
required in response to a deficiency or recommendation, the response
shall include an explanation and specific reasons. PSO or OCM shall
determine whether the response is adequate to resolve the deficiency
or recommendation.
(h) The grantee's response and the approved corrective
action plan shall become part of the final report.
(i) The grantee shall resolve all identified findings
within the time specified.
(j) PSO shall issue a final report:
(1) when PSO or OCM observes no deficiencies during
the monitoring review; or
(2) after receiving the response by a grantee to the
preliminary report.
|
| Source Note: The provisions of this §3.2601 adopted to be effective February 24, 2000, 25 TexReg 1297; amended to be effective September 9, 2001, 26 TexReg 6645; amended to be effective December 16, 2002, 27 TexReg 11729; amended to be effective October 13, 2003, 28 TexReg 8873; amended to be effective June 9, 2004, 29 TexReg 5575; amended to be effective June 22, 2006, 31 TexReg 4855; amended to be effective June 21, 2009, 34 TexReg 3925; amended to be effective May 9, 2012, 37 TexReg 3389; amended to be effective April 27, 2021, 46 TexReg 2709 |
