Informal bidding is used for procurements greater than $10,000
but not to exceed $25,000.
(1) Informal bids may be solicited by letter, electronic
mail, online submission, or telephone call. The following information
is recorded in the procurement file:
(A) the name, email address, and telephone number of
each vendor to which the solicitation was provided;
(B) the name, email address, and telephone number of
the vendor submitting the bid;
(C) the date the bid was received;
(D) the amount of the bid;
(E) the bidder's historically underutilized business
(HUB) status; and
(F) the name, email address, and telephone number of
the procurement personnel receiving the bid for HHS.
(2) A contract is awarded to the bidder that provides
best value and conforms to the advertised product or service specifications.
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