The contract monitoring roles and responsibilities of the HHSC
internal audit staff and other inspection, investigative, or compliance
staff are as follows:
(1) The Internal Audit Division will perform internal
audit activities, which will include assisting and consulting regarding
contract monitoring issues, based on the results of a risk assessment
or upon request for consulting services. The Internal Audit Division
will also perform audits of the contract management function and systems
when audits are warranted by the results of risk assessment or included
in the audit plan approved by HHSC's Executive Commissioner pursuant
to Texas Government Code §2102.005 and §2102.008.
(2) The Procurement and Contracting Services Division
will seek to improve contract compliance by maintaining a system of
record serving as a central repository for HHS contracts so HHS can
perform management, reporting, and contract compliance reviews.
(3) HHS reports criminal activity related to HHS contracts
to the appropriate authorities as set out in statute.
(4) The contract manager or project manager that oversees
a contract will monitor and report to other appropriate HHS divisions
regarding contract compliance.
(5) HHSC's Historically Underutilized Business Program
will assist the administering division or divisions and contract management
staff in monitoring HHS contracts in connection with applicable historically
underutilized and minority business contract requirements.
(6) HHSC's Compliance and Quality Control Division
will continually review procurement policies and procedures, templates
and forms, manuals, and large solicitation documents to ensure compliance
with state law and the State of Texas Procurement and Contract Management
Guide.
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