| (a) A financial institution doing business in the State shall
participate on a calendar quarter basis in the exchange of data with the Title
IV-D agency or its agent, matching the names of delinquent child support obligors
with the names of account holders and providing information from matched account
owner records on all accounts owned by the delinquent child support obligor.
A financial institution must share the required information with the Title
IV-D agency using data specifications approved by the federal Office of Management
and Budget (OMB Control No: 0970-0196) on March 5, 1999, in one of two methods:
(1) Match Method 1 ("all accounts method"): A financial institution
shall submit to the Title IV-D agency or its designated agent an account file
and total record on a quarterly basis and within fourteen days of the end
of the week designated by the financial institution; or
(2) Match Method 2 ("matched accounts"): A financial institution
shall conduct a data match against an inquiry file supplied by the Title IV-D
agency, OCSE, or authorized agent on all customer accounts maintained by the
financial institution. The financial institution must provide an account file
on all accounts that were matched with the inquiry file. The financial institution
must submit the total record to the Title IV-D agency, OCSE, or authorized
agent within forty-five (45) days of its receipt of the inquiry file. The
financial institution shall destroy, erase, or return the inquiry file to
the Title IV-D agency or OCSE within forty-five (45) days of its receipt of
the inquiry file.
(b) Financial institutions may contract with reporting agents
(also known as service agents, service providers, or transmitters). If a financial
institution chooses to contract with a service provider to report information
for the financial institution, the financial institution, rather than the
service provider, must sign the memorandum of agreement and the financial
institution remains responsible for compliance with the law.
(c) Financial institutions conducting data matches with the
Title IV-D agency that choose to use a reporting agent/transmitter must inform
the Title IV-D agency by completing the appropriate section on the memorandum
of agreement. The Title IV-D agency must be informed of the institution's
decision to use an agent/transmitter in order to ensure the confidentiality
of data. Similarly, if an institution wishes the Title IV-D agency to send
the match file to a recipient whose Federal Employer Identification Number
(FEIN) is different from the institution, the Title IV-D agency must be notified.
(d) Multi-state financial institutions that choose to use a
reporting agent/transmitter must inform OCSE by completing the appropriate
section on the memorandum of agreement. OCSE must be informed of the institution's
decision to use an agent/transmitter in order to ensure the confidentiality
of data. Similarly, if an institution wishes OCSE to send the data match file
to a recipient whose Federal Employer Identification Number (FEIN) is different
from the institution, OCSE must be notified.
|
