| (a) Each financial institution shall complete a memorandum
of agreement for the purpose of exchanging information by way of an automated
data exchange system implemented and managed by the Title IV-D agency. All
data provided shall meet the standards as set forth in the "Financial Data
Match Specifications Handbook," dated March 5, 1999. Multi-state financial
institutions may choose to conduct the data match through OCSE, and are governed
under §55.555 of this subchapter.
(b) The memorandum of agreement shall include all agreements,
attachments to agreements, revised attachments, notices, financial institution
record, and other documents related to the status of the agreement between
the financial institution and the Title IV-D agency, and shall be governed
by the following:
(1) All data and match results, including tapes or other media,
shall be addressed to the Title IV-D agency or its agent for data processing
as follows, or to such address as the Title IV-D agency shall later designate
in writing: Tier Technologies, Bldg. 3 1st Floor, Suite 101, 171 Jersey St.,
Trenton, NJ 08611
(2) The financial institution shall submit and, as needed,
update a schedule of the quarterly submission dates to the Title IV-D agency.
(3) The financial institution shall file an amended memorandum
of agreement with the Title IV-D agency whenever information provided by the
financial institution on the agreement changes and shall submit those changes
to the Title IV-D agency within 30 days of the effective date of change.
(4) The financial institution shall file an amended memorandum
of agreement if the financial institution is involved in any merger, acquisition,
change of name, or any other transaction that could affect the financial institution's
performance under the agreement.
(5) A memorandum of agreement commences on the date that the
last required signature is affixed to it and continues in effect until terminated
by mutual consent of the parties, as permitted by federal and state law.
(6) A memorandum of agreement may be amended in writing at
any time by mutual consent of the parties.
(7) A memorandum of agreement must be signed by both the financial
institution's authorized representative and by the financial institution's
agent, if an agent is used to process data matches for the institution, and
must include the FEINs for both the financial institution and the financial
institution's agent.
(8) The financial institution shall designate a contact person,
who may be an agent of the institution, to perform the data match on its behalf,
and include the following information:
(A) title,
(B) street address,
(C) mailing address,
(D) e-mail address,
(E) telephone number, and
(F) facsimile number
(9) The financial institution shall provide the name of a contact
person who will accept service for the institution of all legal notices resulting
from this agreement and include the following information:
(A) title,
(B) financial institution name,
(C) street address,
(D) mailing address,
(E) e-mail address,
(F) telephone number, and
(G) facsimile number
(10) The financial institution shall provide the name of a
contact person for resolution of lien and levy processing and include the
following information:
(A) title
(B) financial institution name
(C) street address
(D) mailing address
(E) e-mail address
(F) telephone number, and
(G) facsimile number
(11) The financial institution shall identify its preferred
media format for reporting to and receiving information from the Title IV-D
agency's agent from the following options:
(A) 3480 or 3490 tape cartridges
(B) EBCDIC or ASCII format
(C) tape reel
(D) diskette - 3.5 or 5.25 inch
(E) CD-ROM
(F) DAT - 4mm or 8mm
(G) file transfer protocol
(H) internet
(I) CONNECT:Direct
(J) any other media format as authorized by the Title IV-D
agency.
(12) The financial institution will indicate on the memorandum
of agreement which week of the calendar quarter it will transmit data or perform
the data match. Calendar quarters begin January 1, April 1, July 1 and October
1 of each year.
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