The primary data elements used in the UCC information management
system are the following.
(1) Identification numbers.
(A) Each Initial financing statement is identified
by its file number. Identification of the Initial financing statement
is stamped on written UCC records or otherwise permanently associated
with the record maintained for UCC records in the UCC information
management system. A record is created in the UCC information management
system for each Initial financing statement and all information comprising
such record is maintained in the system. The record is identified
by the same information assigned to the Initial financing statement.
(B) A UCC record other than an Initial financing statement
is identified by a unique file number assigned by the filing officer.
In the UCC information management system, records of all UCC records
other than Initial financing statements are linked to the record of
their related Initial financing statement.
(2) Type of record. The type of UCC record from which
data is transferred is identified in the UCC information management
system from information supplied by the Remitter.
(3) Filing date and filing time. The filing date and
filing time of UCC records are stored in the UCC information management
system. Calculation of the lapse date of an Initial financing statement
is based upon the filing date.
(4) Identification of parties. The names and addresses
of debtors and secured parties are transferred from UCC records to
the UCC information management system.
(5) Page count. The total number of pages in a UCC
record is maintained in the UCC information management system.
(6) Lapse indicator. An indicator is maintained by
which the UCC information management system identifies whether or
not a financing statement will lapse and, if it does, when it will
lapse. The lapse date is determined as provided in §§95.306(3),
95.307, 95.308(a), and 95.408 of this title (relating to Initial Financing
Statement; Amendments Generally; Continuation Statement; and Lapse
Date and Time).
(7) Indexes of names. The filing office maintains in
the UCC information management system a searchable index of organization
debtor names, and a searchable index of individual debtor names. The
filing office may also maintain a searchable index of names of secured
parties of record. Such an index need not be a separate database but
may be comprised of records in the UCC information management system
identified to be included in such searchable index.
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