For purposes of these sections, an "individual debtor name"
is any name provided as a debtor name in a UCC record in a format
that identifies the name as that of a debtor who is an individual,
without regard to the nature or character of the name or to the nature
or character of the actual debtor.
(1) Individual name fields. Individual debtor names
are stored in files that include only the individual debtor names,
and not organization debtor names. Separate data entry fields are
established for surnames (last or family names), first personal names
(given), and additional name(s)/initial(s) of individuals. The name
of a debtor with a single name (e.g., "Cher") is treated as a surname
and shall be entered in the individual surname field. The filing officer
assumes no responsibility for the accurate designation of the components
of a name but shall accurately enter the data in accordance with the
filer's designations.
(2) Titles, prefixes and suffixes. Titles, prefixes
(e.g. "Ms.") and suffixes or indications of status (e.g. "M.D.") are
not typically part of a debtor's name. Suffixes used to distinguish
between family members with identical names (e.g., "JR.") should be
provided in the suffix field. However, when entering a "name" into
the UCC information management system, the data will be entered exactly
as they appear.
(3) Extended debtor name field. The financing statement
form has limited space for individual debtor names. If any portion
of the individual debtor name is too long for the corresponding field,
the filer is instructed to check the box that indicates the name was
too long and enter the name in item 10 of the addendum Form UCC1Ad.
A filing officer shall not refuse to accept a financing statement
that lacks debtor information in item 1 and/or item 2 if the record
includes an addendum that provides a debtor name in item 10.
(4) Truncation - individual names. Personal name fields
in the UCC information management system are fixed in length. Although
filers should continue to provide full names on their UCC records,
a name that exceeds the fixed length is entered as presented to the
filing officer, up to the maximum length of the data entry field.
The lengths of data entry name fields are as follows.
(A) Surname: 50 characters.
(B) First personal name: 50 characters.
(C) Additional name(s)/initial(s): 50 characters.
(D) Suffix: 6 characters.
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