| (a) The Commission shall develop procedures, deadlines,
site analyses and market analyses to ensure that recommendations for
lease procurements reflect the best value to the State of Texas.
(b) In determining the specific procedures to be used
to evaluate the properties and identification of the best value to
the state, the Commission shall develop and maintain documents in
the permanent lease file of the Commission detailing its evaluation
of each of the following criteria for all qualified sites selected
for final consideration:
(1) analysis of the total cost of occupancy offered
by the proposed Lessor;
(2) utility costs;
(3) age, type and condition of the premises;
(4) costs, if any, of improvements required to meet
the approved agency specifications;
(5) location of the property and access to public facilities
and transportation;
(6) access to and cost of parking;
(7) security of premises;
(8) space planning considerations including implementation
of the master facilities plan and space consolidation options;
(9) direct and indirect costs of relocation; and
(10) any other considerations relevant to the approved
agency specifications and existing market conditions.
(c) Prior to making a recommendation to the Commission,
an assessment of the proposed Lessor shall be performed to determine
the relevant experience, financial condition, and history of bankruptcy,
litigation and judgments involving the proposed Lessor, and, as appropriate,
its owners, officers, directors, subsidiaries, affiliates, or predecessors
that may be relevant indicators of proposed Lessor's ability to perform
under the lease contract. The findings of this inquiry shall be maintained
in the permanent lease file of the Commission.
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