| (a) Decisions by the Commission or its designees regarding
requests to purchase equipment using Commission funds will be made
based on the availability of funds, whether the grantee has demonstrated
that the requested equipment is necessary and essential to the successful
operation of the funded program, and whether the equipment is reasonable
in cost.
(b) For grantees that receive a multi-year grant, the
Commission will only fund equipment and other one-time start-up costs
during the first year unless permission is granted in writing. Otherwise,
equipment and other one-time costs will not factor in to the overall
project costs after the first year of the grant.
(c) The Commission requires each grantee to maintain
an inventory report of all equipment purchased with Commission funds.
This report must comport with the final financial expenditure report.
At least once each year during the award period, each grantee must
complete a physical inventory of all property purchased with Commission
funds and the grantee must reconcile the results with the purchased
property records. For single-year awards, the inventory and reconciliation
must be made at the end of the award period and submitted with the
final report.
(d) Equipment purchased with Commission funds must
be labeled and handled in accordance with the grantee's property management
policies and procedures.
(e) Unless otherwise provided, equipment purchased
is the property of the grantee after the end of the award period or
termination of the operation of the funded program, whichever occurs
last.
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