| (a) Recipients of grants must submit program expenditure
reports to the Commission in addition to the annual expenditure report
required for all counties under Texas Government Code §79.036(e).
(b) The Commission will provide the appropriate forms
and instructions for expenditure reports and deadlines for their submission.
The financial officer shall be responsible for submitting the expenditure
reports.
(c) Grantees must ensure that actual expenditures are
comprehensively documented. Documentation may include, but is not
limited to, ledgers, purchase orders, travel records, time sheets,
earnings statements, bank statements, credit card statements, other
payroll documentation, invoices, receipts, contracts, mileage records
or maps, and other documentation that verifies the expenditure amount,
allowability, and appropriateness to the funded program. Expenditure
documentation must be provided to the Commission upon request.
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