| (a) In accordance with CSBG Organizational Standards,
every five years each Eligible Entity shall complete a Strategic Plan
using the full Results Oriented Management and Accountability (ROMA)
cycle or a comparable system. The Strategic Plan shall, at a minimum,
meet the requirements of CSBG Organizational Standards (specifically
Organizational Standards 4.3, 6.1 - 6.5, and 9.3) and any other requirements
established by the Department as a result of federal law, regulation
or guidance, or state law. The Strategic Plan must comply with Department
requirements and be submitted on or before a date specified by the
Department.
(b) In accordance with CSBG Organizational Standards,
every three years each Eligible Entity shall complete a Community
Assessment (may also be called "Community Needs Assessment" or CNA),
using the full ROMA cycle or a comparable system. The annual Community
Action Plan (CAP) will be based on the most recent approved Community
Assessment. The Community Assessment shall, at minimum, meet the requirements
of CSBG Organizational Standards (specifically Organizational Standards
1.2, 2.2, 3.1-3.5, and 4.3). The Community Assessment must comply
with Department requirements and be submitted on or before a date
specified by the Department. The Community Assessment will require,
among other items specified in the Department's Community Assessment
Guide, that the top five needs of the Service Area that can be addressed,
are identified.
(c) In accordance with CSBG Organizational Standards,
each Eligible Entity must submit a CAP on an annual basis using the
full ROMA cycle or a comparable system. The CAP shall, at minimum,
meet the requirements of CSBG Organizational Standards (specifically
Organizational Standards 4.2, 4.3, 4.4, and 9.3). The CAP must comply
with Department requirements and be submitted on or before a date
specified by the Department, for approval prior to execution of a
Contract.
(d) If circumstances warrant amendments to the Community
Assessment or the CAP, each Eligible Entity must provide a written
request to the Department identifying the specific requested change(s)
to the document with a justification for each change. The Department
will approve or deny amendment requests in writing.
(e) Hearing. In conjunction with the submission of
the CAP, the Eligible Entity must annually submit to the Department
a certification from its board that a public hearing was posted, and
conducted on the proposed needs or uses of block grant funds for the
upcoming year's funds.
(f) The Strategic Plan and Community Assessment require
Department review for whether Organizational Standards are met and
whether the Eligible Entity provided a notification of acceptance.
The CAP and annual Budget require Department approval; those that
do not meet the Department's requirements as articulated in these
rules, in federal guidance, in each Eligible Entity's Contract, and
in Department guidance will be required to be revised until they meet
the Department's satisfaction.
(g) Consistent with CSBG Organizational Standards relating
to Data Analysis and Performance, the Eligible Entity must present
to its governing board for review or action, at least every 12 months,
an analysis of the agency's outcomes and any operational or strategic
program adjustments and improvements identified as necessary; and
the organization must submit its annual CSBG Information Survey data
report which reflects customer demographics and organization-wide
outcomes.
(h) Services to Poverty Population. An Eligible Entity
administering services to customers in one or more counties in its
CSBG Service Area shall ensure that such services are rendered reasonably
and in an equitable manner to ensure fairness among all potential
applicants eligible for services. Services rendered, either directly
or through partnerships, must reflect the poverty population ratios
in the Service Area and services should be distributed based on the
proportionate representation of the poverty population within a county.
A variance of greater than plus or minus 20% may constitute a Deficiency.
An Eligible Entity administering services to customers in one or more
counties shall demonstrate marketing and outreach efforts to make
available direct services to a reasonable percentage of the county's
eligible population based on the most recent census or American Community
Survey data, as directed by the Department. Services should also be
distributed based on the proportionate representation of the poverty
population within a county. Other CSBG-funded organizations shall
ensure that services are rendered in accordance with requirements
of the CSBG Contract.
|
