| (a) In accordance with §1.22 of this title (relating
to Providing Contact Information to the Department), Subrecipient
will notify the Department and provide contact information for staff
that approve the Contract and submit/approve reports in the Contract
System. A primary and secondary contact are required to be provided
to the Department for submission and approval of reports. The notification
will be sent to the Department by updating its Contract System access
request information.
(b) If the organization is a nonprofit organization,
contact information for the chair and vice-chair of the organization's
governing board must be provided to the Department and shall include
the:
(1) Board Member's name;
(2) Beginning and end dates of the member's term;
(3) Member's mailing address (which must be different
from the organization's mailing address);
(4) Member's phone number (different from the organization's
phone number); and
(5) Member's direct email address.
(c) Subrecipient will notify the Department and provide
contact information for Subcontractors and Subgrantee within 30 calendar
days of the effective date of the Subcontract or Subgrant. Contact
information for the entities with which the Subrecipients' Subcontract
or Subgrant must be provided to the Department, including the organization
name, name and title of authorized person who entered into the Subgrant
or Subcontract, phone number, e-mail address, and type of services
provided.
(d) At the start of the Contract and within 30 calendar
days of contact information changes, including entering into Subcontracts
or Subgrants, Subrecipient will notify the Department of contact information
used for the public to receive assistance through Homeless Programs.
The contact information for the public should include, but is not
limited to, organization name, phone number to receive assistance,
email to receive assistance, type of assistance offered, and Service
Area in which the assistance is offered.
(e) The Department will rely solely on the contact
information supplied by the Subrecipient as indicated in the Department's
web-based Contract System. It is the Subrecipient's sole responsibility
to ensure such information is current, accurate, and complete. Correspondence
sent to the email or physical address shown in the Contract System
will be deemed delivered to the Subrecipient. The Department is not
required to send a paper copy and if it does so it does as a voluntary
and non-precedential courtesy only.
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