| (a) Application Deadline. Applications for participation
in the Major Events Reimbursement Program must be submitted not earlier
than one year, and not later than 45 days, before the first day of
the event.
(b) Determination Deadline. Not later than the 30th
day after the date the Office receives a completed request for participation
and all required information, the Office will make a determination
of whether the event meets the eligibility requirements of Texas Revised
Civil Statutes, Article 5190.14 for the establishment of a Major Events
Reimbursement Program Fund, and a determination of the amount of incremental
increase in tax receipts, as determined by the Office, that is directly
attributable to the preparation or presentation of the event.
(c) Event Support Contract Submission. Before the first
date of the event, the applicant shall submit an event support contract
and other documentation required by section 184.31 of this chapter.
If the event support contract is not timely submitted, the Office
may deem the Applicant ineligible for disbursements from the trust
fund established for the event.
(d) Attendance Certification Deadline. The applicant
shall submit the attendance certification and supporting documentation
required by section 184.30 of this chapter not later than 45 days
after the last date of the event. If the attendance documentation
for the event is not timely submitted, the Office may deem the applicant
ineligible for disbursements from the trust fund established for the
event.
(e) Local Share Submission. Not later than 90 days
after the last day of the event, the applicant shall remit to the
Office the local share contribution to the fund made by or on behalf
of an endorsing municipality or endorsing county pursuant to Texas
Revised Civil Statutes, Article 5191.14, Section 5A(d) or (d-1). The
local share cannot be submitted on a weekend or state holiday. If
the local share is not timely submitted, the trust fund established
for the event will be closed.
(f) Disbursement Request Submission. The applicant
shall submit all requests for disbursements from the trust fund and
supporting documentation no later than 180 days after the last day
of the event. Any disbursement requests that are not timely submitted
may be ineligible for reimbursement from the trust fund established
for the event.
(g) A local organizing committee, endorsing municipality,
or endorsing county must provide an annual audited financial statement
if requested by the Office no later than the end of the fourth month
after the date the period covered by the financial statement ends.
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