| (a) An event support contract is required for any event
that is participating in the Major Events Reimbursement Program, Events
Trust Fund Program, or Motor Sports Racing Trust Fund Program. The
parties to an event support contract shall include, at a minimum,
the site selection organization and the applicant.
(b) The event support contract must establish the applicant's
role and obligation in the preparation or presentation of the event,
and shall set out the representations and assurances of the parties
with respect to the selection of a site in this state for the location
of an event, and the requirements and costs necessary (or desirable,
as authorized by Texas Revised Civil Statutes, Article 5190.14, Section
5A(h) or 5B(h)) for the preparation or presentation of an event. The
Office will not consider a disbursement request that is for a cost
that is not supported by an event support contract.
(c) Any costs included in the event support contract
that are anticipated to be paid, recovered, refunded, or offset from
event-related revenue should be clearly identified.
(d) The event support contract should clearly identify
any costs that are intended to be reimbursed from the event trust
fund for structural improvements or fixtures for an event site where
the improvement or fixture is expected to derive most of its value
in subsequent uses of the site for future events.
(e) The applicant's obligations must be sufficiently
described in the event support contract to allow the Office to determine
the eligibility of event costs for reimbursement in accordance with
Rule 184.44 (Allowable Costs). In order for the Office to make a disbursement
for a cost, the event support contract must specify which types of
goods, services, fixtures, equipment, facility or other property improvements,
or temporary maintenance that are required to conduct the event.
(f) All requirements of the site selection organization
must be set forth in the event support contract, and must be reasonable
and necessary (or desirable, as authorized by Texas Revised Civil
Statutes, Article 5190.14, Section 5A(h) or 5B(h)) for the preparation
or presentation of the event.
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