The following words and terms, when used in this chapter, shall
have the following meanings, unless the context clearly indicates
(1) Born digital publication--A state publication that
originates in electronic format.
(2) Commission--The Texas State Library and Archives
(3) Complex relational database--A database comprised
of multiple inter-related tables that is dynamically updated, that
contains only minimal narrative text, and that cannot be accurately
represented as a set of static HTML pages or a spreadsheet.
(4) Depository library--Any library that the Director
and Librarian or the commission designates as a depository library
for state publications.
(5) Depository publication--A state publication in
any format distributed from or on behalf of the Texas State Library
and Archives Commission to a depository library.
(6) Director and Librarian--Chief executive and administrative
officer of the Texas State Library and Archives Commission.
(7) Electronic external storage devices--Removable
electronic media used to store and transfer electronic information.
(8) Electronic format--A form of recorded information
that can be processed by a computer.
(9) Internet connection--A combination of hardware,
software and telecommunications services that allows a computer to
communicate with any other computer on the worldwide network of networks
known as the Internet, and that adheres to the standard protocols
listed in Internet standards documents of the Internet Engineering
Steering Group, Internet Architecture Board, and Internet community.
(10) Internet publication--A publication that is published
on the Internet as a file or files accessible by Internet connection.
(11) On-line--Accessible via a computer or terminal,
rather than on paper or other medium.
(12) Physical format--A tangible system for the compilation
and presentation of information, including print publications and
electronic external storage devices as defined in this chapter.
(13) Print publication--A publication:
(A) that is published in a format that is accessible
without the use of a computer, including information published on
paper, in microformat, on audio tapes, vinyl discs or audio compact
discs, on videotape or film, or on any other media that are not specifically
cited in this definition; and
(B) that is not an Internet publication as defined
in this section.
(14) Publicly distributed--Provided to persons outside
of the agency, in print or other physical medium, or by an Internet
connection, or from a limited local area network on agency premises,
or at another location on behalf of the agency. Information that is
made accessible only through an authentication process, such as a
user name and password, or upon request via open records laws, is
not deemed publicly distributed.
(15) Report--A report:
(A) that is not confidential, prepared by a state agency
in any format and is required by statute, rule, or rider in the General
Appropriations Act to be submitted to: the governor, a member, agency,
or committee of the legislature, another state agency, and is publicly
(B) that is prepared by a state agency in electronic,
Internet or online format and is determined appropriate for submission
through the Texas Digital Archive by Director and Librarian
(16) Serial--Issued in successive parts bearing numerical
or chronological designations and intended to be continued indefinitely.
The term includes, but is not limited to: periodicals, newspapers,
reports, yearbooks, journals, minutes, proceedings, transactions.
(17) Site map--An HTML page providing links to all
materials available to the public on a Web site. A site map can provide
links to sections or categories within a Web site rather than to each
individual document if all documents within each section are inter-linked.
(18) State agency--Any entity established or authorized
by law to govern operations of the state such as a state office, department,
division, bureau, board, commission, legislative committee, authority,
institution, regional planning council, university system, institution
of higher education as defined by Texas Education Code, §61.003,
or a subdivision of one of those entities.
(19) State publication--Information in any format that
is produced by the authority of or at the total or partial expense
of a state agency or is required to be distributed under law by the
agency and is publicly distributed by or for the agency. The term
does not include information the distribution of which is limited
to contractors with or grantees of the agency, persons within the
agency or within other government agencies, or members of the public
under a request made under the open records law, Government Code,
Chapter 552 if it does not otherwise meet the definition of a state
(20) State Publications Depository Program--A program
of the Texas State Library and Archives Commission designed to collect,
preserve, and distribute state publications, and promote their use
by the citizens of Texas and the United States.
(21) Substantive change--A modification of a state
publication in any format that represents a fundamental alteration
in the information content of a publication. Examples of a substantive
change include but are not limited to:
(A) changes to publicly distributed agency information
based on the installation of new leadership in a state agency;
(B) amendments to agency policies (such as reversals
of former policies; expansions of authority via statutory means, rule-making
authority, or judicial process; or clarifications of existing policies);
(C) provision of new information, such as information
(D) revisions to previously issued information, such
as documents describing the financial status, providing statistical
data, or reporting on matters within the agency's area of authority.
(22) Texas Digital Archive--The digital repository
maintained and operated by the Texas State Library and Archives Commission
for the preservation of and access to permanently valuable copies
of archival state records, reports and publications.
(23) Texas Records and Information Locator (TRAIL)--A
program of the Texas State Library and Archives Commission designed
to locate, index, and make available state publications in electronic
(24) Texas State Library and Archives Commission--The
staff, collections, archives, and property of the Texas State Library
and Archives Commission organized to carry out the commission's responsibilities.
(25) Transitory or inconsequential change--A modification
of a state publication in any format that represents a minor alteration
of the publication and does not alter the essential content of the
original publication. A transitory or inconsequential change includes
but is not limited to: correction of misspellings or typographical
errors and the alteration of an Internet publication due to the expiration
of textual information that is linked to time-dependent publications
(such as press releases or announcements regarding the activities
of an agency's programs).
(26) Uniform Resource Locators--The syntax and semantics
of formalized information for location and access of resources on
the Internet, as specified in Internet standards documents of the
Internet Engineering Steering Group, Internet Architecture Board,
and Internet community.
(27) Website-- A state website maintained by or for
a Texas state agency, including an institution of higher education,
intended to provide access to state government information, including
electronic format state publications. State agency websites, excluding
institutions of higher education, are web harvested by the TRAIL service.