| (a) The Commission shall use the following factors
to assess each contract and determine whether enhanced contract monitoring
is necessary.
(1) the complexity of the services;
(2) the contract amount;
(3) whether the services or vendor are new or have
changed significantly; and
(4) any other factors that may impact the project.
(b) If the Commission determines that a contract requires
enhanced monitoring, the Commission will require that the vendor provide
status reports on a scheduled basis to determine whether performance
measures are being met. Enhanced monitoring may also include site
visits, additional meetings with the vendor, and other documentation
requirements needed to assess progress toward meeting performance
measures.
(c) The Director of Procurement and Contracts Management
shall notify the Commissioners of contracts requiring enhanced monitoring
under this section. The Director shall also immediately notify the
Commissioners of any serious issue or risk that is identified in a
contract monitored under this section.
(d) This section does not apply to an interagency agreement,
interlocal agreement, a memorandum of understanding with another state
agency, or a contract for which there is no cost to the Commission.
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