| (a) Massage schools shall make available for inspection
by the department all records relating to the massage school and necessary
data required for approval and to show compliance with the Act and
this subchapter. A copy of the accreditation authorization and the
letter of eligibility from the U.S. Department of Education shall
be available for review, if applicable.
(b) A massage school may use a time clock to track
student hours and maintain a daily record of attendance.
(c) A massage school using a time clock shall post
a sign at the time clock that state the following department requirements:
(1) Each student must personally clock in or out on
their own;
(2) No credit shall be given for any times written
in, except in a documented case of time clock failure or any other
situation which is documented by a licensed instructor;
(3) If a student is in or out of the massage school
for lunch, the student must clock out;
(4) Students leaving the massage school for any reason,
including smoking breaks, must clock out, except when an instructional
area, on a campus, is located outside the main school building and
students are under the supervision of a licensed instructor.
(d) Each massage school shall maintain student transcripts
of academic records permanently. Original or certified copies of transcripts
(official transcripts) shall be available to students and any person
authorized by the student at a reasonable charge if the student has
fulfilled the financial obligation to the school. Transcripts must
be made available to students who have satisfied the terms of the
enrollment agreement within ten (10) calendar days of the date the
terms are satisfied. The transcript of a student shall include the
following:
(1) name and license number of massage therapy educational
program;
(2) the name of the student;
(3) student's social security number;
(4) student's date of birth;
(5) inclusive dates of attendance;
(6) list of subjects and number of course hours taken
by the student at the massage school;
(7) dates of courses;
(8) address of student;
(9) signature of the school owner or designated contact
person; and
(10) pass/fail score.
(e) Each massage school shall retain the following
student records for at least three years:
(1) enrollment agreements and contracts;
(2) written record and evaluation of previous education
and training on a form provided by the department; and
(3) official transcript(s) from all previous post-secondary
schools attended by the student.
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