| (a) This section implements Government Code, §2261.253(c).
(b) For each contract entered into by the department,
the financial services division director, or his or her designee,
will determine if enhanced monitoring of the contract or the contractor's
performance is required.
(c) In determining whether a contract requires enhanced
monitoring, the following factors may be considered, to the extent
applicable:
(1) The estimated dollar amount of the contract;
(2) The total contract period, including renewal options;
(3) The extent and number of persons impacted by the
contract;
(4) The impact to the department and the state if contract
deliverables are delayed, or if the contractor fails to deliver as
required in the contract;
(5) The complexity of funding sources for the contract;
(6) The complexity of requirements and resources to
be managed pursuant to the contract;
(7) The extent of department resources readily available
to manage the contract;
(8) The impact of the contract on the health and safety
of the general public;
(9) The impact on the department's business processes;
(10) The complexity of the methodology for calculating
and making payments under the contract;
(11) The extent of training required for end users
as a result of the contract;
(12) The vendor's experience delivering the contracted
goods or services, and, if applicable, the vendor's performance under
previous department contracts; and
(13) With regard to a technology contract, the level
of software customization required and the impact on existing technology
applications or infrastructure.
(d) The financial services division director, or his
or her designee, shall maintain a record of all contracts requiring
enhanced monitoring. Contracts identified for enhanced monitoring
shall be reported to the commission at least quarterly.
(e) The financial services division director shall
notify the commission immediately of any serious issue or risk that
is identified with respect to a contract requiring enhanced monitoring.
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