| (a) The site system must be designed so that the Commission
may remotely verify the operation, compliance, and internal accounting
systems of the site system at any time. The manufacturer shall provide
to the Commission all current protocols, usernames, passwords, and
any other required information needed to access the system. Any and
all reports maintained or available for generation by the shutter
card bingo system shall be capable of being downloaded or otherwise
accessed via the remote connection.
(b) The site system's internal accounting system must
be capable of recording the licensed authorized organization's player
deposits, sale of shutter cards, deposit refunds, deposits retained,
shutter card bingo prizes awarded, and prize fee collected in conjunction
with shutter card bingo prizes awarded.
(c) The site system must be able to verify winning
shutter cards and print the shutter cards for posting. For verification
purposes, the site system must be capable of storing and printing
an ordered list of all balls called for each bingo game played using
shutter cards.
(d) The site system must be capable of storing:
(1) all transactions affecting a shutter card system
and/or station;
(2) the shutter card station ID number for each transaction
affecting the shutter card system and/or station; and
(3) the date, time, quantity of shutter cards affected,
price per card, and deposit refunds.
(e) The site system shall not allow the exact duplication
of cards.
(f) Upon completion of each transaction, the site system
must not allow any transactional information including date, time,
quantity of shutter cards, price per card or package, package number,
or other source information to be changed within the accounting system
or database.
(g) The site system must recognize the shutter card
station ID number and store that number on the transaction log for
each and every transaction that directly affects that shutter card
station.
(h) The site system must have a database backup and
recovery system to prevent loss of transactional information in the
event of power failures or any disruptive event.
(i) The site system must be capable of printing a report
that details each transaction of a credit or shutter card sale or
credit return that includes, at a minimum, the following information:
(1) licensed authorized organization's name;
(2) licensed authorized organization's taxpayer number;
(3) bingo occasion location name;
(4) date and time of the transaction, in DD/MM/YYYY
HH:MM:SS; format;
(5) the dollar value of the transaction and quantity
of player funds deposited and refunded and the sales of shutter cards;
(6) the shutter card station where any sales and refunds
were done; and
(7) the total dollar value of the transaction.
(j) The site system must be capable of storing and
printing:
(1) a transaction log; and
(2) end of occasion log for each bingo occasion.
(k) The site system must be capable of storing and
printing an Occasion Report and Occasion Summary Report on demand.
(l) The site system must be capable of maintaining
all required information for the end of occasion log and the occasion
summary report for a period of forty-eight (48) months.
(m) The site system must not erase or overwrite any
of the required bingo occasion information until both detail and summary
information is transferred to a secondary storage medium.
(n) Any subsequent changes or modifications to an approved
system require compliance with this section and must be re-submitted
to the Commission for approval prior to use.
(o) The site system may, but is not required to, be
designed to incorporate the use of a customer account. However, if
the site system incorporates the use of a customer account, the site
system must include the following requirements:
(1) Be capable of recording each transaction made by
a player from their customer account and include the transaction number,
dollar amount deposited, time and date, quantity and price of the
shutter cards purchased, or player funds refunded;
(2) Not be used to track and credit a customer's account
with bingo prizes won;
(3) Additional funds may only be added to the customer's
account only by using a site system Point-of-Sale that is operated
by a registered bingo worker;
(4) Capable to generate financial reports for customer
account activity to include:
(A) customer account number;
(B) initial amount of funds deposited in the account;
(C) each transaction including quantity of shutter
cards purchased, dollar amount, time and date, any ending balance,
bingo worker login information; and
(D) if any remaining player funds were refunded at
end of occasion or retained by the organization as other income.
(E) be capable of and shall provide a receipt for each
customer transaction that contains the following disclaimer: "Any
funds remaining in your customer account that you do not claim by
the end of the occasion may be kept by the licensed authorized organization."
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