| (a) The licensed authorized organization must ensure
that the site system is accessible to the Commission via remote connection
at all times.
(b) The licensed authorized organization must ensure
that the reports for its bingo occasion display the correct licensed
authorized organization's name, location name, time, and date.
(c) The licensed authorized organization must ensure
that the occasion report displays the correct licensed authorized
organization's name, location name, date of the bingo occasion, and
all other required information contained in Rule 402.331(12).
(d) Each licensed authorized organization must record
all sales of credits, sales of shutter cards, credit refunds, and
all prizes awarded.
(e) Each licensed authorized organization purchasing,
leasing, or otherwise utilizing a shutter card bingo system must maintain
a log or other records showing the following:
(1) the date the shutter card bingo system was installed
or removed; and
(2) the name and license number of the distributor
from which the shutter card bingo system was purchased, leased or
otherwise obtained.
(f) If multiple licensed authorized organizations hold
an interest in a shutter card bingo system, a single record identifying
each licensed authorized organization should be retained on the premises
where the shutter card bingo system is utilized.
(g) The licensed authorized organization must retain
all records and reports relating to the shutter card bingo system's
transactions, maintenance, and repairs for a period of forty-eight
(48) months for examination by the Commission. Such records shall
be kept on the premises where the licensed authorized organization
is licensed to conduct bingo, or at a location designated in writing
to the Commission by the licensed authorized organization.
(h) All shutter card stations must be enabled for play
on the premises where the game will be played.
(i) After the last game of the bingo occasion has been
completed, the licensed authorized organization shall print an occasion
report from the site system.
(j) The bingo player must be physically present during
the game on the premises where the game is actually conducted.
(k) A licensed authorized organization may not add
to or remove any software program related to the conduct of bingo
to an approved shutter card bingo system. If the Commission detects
or discovers a shutter card bingo system at a bingo premises that
is using components or software that were not approved by the Commission
as required, the shutter card bingo system is deemed to have an unauthorized
modification.
(l) No licensed authorized organization may display,
use, or otherwise furnish a shutter card station which has in any
manner been tampered with, or which otherwise may deceive the player
or affect a player's chances of winning.
(m) At the time a player establishes a customer account,
the licensed authorized organization must notify the player that any
unclaimed balances in the customer account at the end of the occasion
will be retained by the organization. Information regarding the retention
by the licensed authorized organization of the unclaimed balances
in a customer account at the end of an occasion must be included in
the information the organization must provide to its players pursuant
to §402.200 of this chapter. Any unclaimed balances retained
by the organization under this subsection shall be considered to be
funds derived from the conduct of bingo, deposited into the organization's
bingo account, and reported as other income. However, any unclaimed
balances deposited into the organization's bingo account are restricted
to the organization's charitable purposes, as provided by Texas Occupations
Code §2001.453(2) and §2001.454.
(1) For a licensed authorized organization that conducts
bingo through a unit created and operated under Texas Occupations
Code Chapter 2001, Subchapter I-1, any balances on a customer account
may be used by the customer for any bingo occasion conducted on the
same day of any of the organizations in the unit on the premises specified
in their bingo licenses.
(2) For a licensed authorized organization that conducts
bingo on consecutive occasions within one 24-hour period, any balances
on a customer account may be used by the customer during either occasion.
(n) A licensed authorized organization must comply
with the requirements in §402.200(b)(6) of this chapter regarding
all bingo equipment malfunctions, including customer accounts on a
shutter card bingo system.
(o) Each licensed authorized organization must ensure
that the shutter card bingo system records the actual selling price
of each shutter card sold.
(p) A licensed authorized organization shall not pre-sale
or add credits to a shutter card station or a player's account prior
to the start of an occasion, except as allowed by Rule 402.335(m)(1)
and (2) above.
(q) If the shutter cards are not changed between every
occasion, a licensed authorized organization shall not conduct a bingo
game using the shutter card bingo system in which a player may have
an advantage based on their knowledge of the numbers available on
the stations. For example, a game in which any given number is "wild"
could be exploited by a player with knowledge of which station has
the highest occurrence of that number.
(r) The licensed authorized organization must handle
deposit refunds in the following manner:
(1) The player must present the original receipt which
was issued at the time of the deposit of funds;
(2) The word "refund" shall be clearly printed on the
receipt issued once the refund as occurred;
(3) All refund receipts must be attached to the bingo
occasion report printed at the end of each bingo occasion and maintained
with the records.
(s) A licensed authorized organization may not reserve
or hold a station for any player.
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