The following words and terms, when used in this subchapter,
shall have the following meanings:
(1) Audit--An engagement to audit the program conducted
by the Coordinating Board's Internal Auditor and internal audit or
compliance monitoring staff pursuant to either Texas Education Code, §§130A.006(4)
or 61.035. This term may include a site visit, desk review, or examination
of the institution's use of funds allocated by the Coordinating Board
and data reported to the Coordinating Board. The term includes auditing
undertaken to obtain evidence to sufficiently examine or verify data
submitted to the Coordinating Board to be used by the Coordinating
Board for funding or policymaking decisions, including data used for
formula funding allocations, to ensure the data is reported accurately.
(2) Census Date--Prior to September 1, 2024, as defined
in subchapter P, §13.472, of this chapter (relating to Definitions).
On or after September 1, 2024, as defined in subchapter S, §13.553,
of this chapter (relating to Definitions).
(3) Chief Audit Executive--The Internal Auditor hired
by the Coordinating Board to perform internal auditing and compliance
monitoring on behalf of the Coordinating Board pursuant to Texas Education
Code, Chapters 61, 130, and 130A.
(4) Compliance Monitoring--A risk-based audit and compliance
function conducted by the Coordinating Board pursuant to either Texas
Education Code, §§130A.006(4) or 61.035, for the purpose
of reviewing and assessing programmatic, legal, and fiscal compliance.
This function may include conducting audits, site visits, desk reviews,
or other examinations, to ensure that funds allocated or distributed
by the Coordinating Board are allocated, distributed, and used in
accordance with applicable law and Coordinating Board rule. The function
includes obtaining evidence to sufficiently examine or verify data
submitted to the Coordinating Board to be used by the Coordinating
Board for funding or policymaking decisions, including data used for
formula funding allocations, to ensure the data is reported accurately.
(5) Data Reporting Error--An error in data or other
information reported and certified by a public junior college to the
Coordinating Board that the Commissioner of Higher Education in his
or her discretion determines may result in a material impact in the
formula funding a public junior college was entitled to or received.
(6) Desk Review--An administrative review by the Coordinating
Board that is based on information reported by an institution of higher
education or a private or independent institution of higher education,
including supplemental information required by the Coordinating Board
for purposes of compliance monitoring, except that the term does not
include information or accompanying notes gathered by the Coordinating
Board during a site visit.
(7) Full-Time Student Equivalent (FTSE)--Prior to September
1, 2024, as defined in subchapter P, §13.472, of this chapter.
On or after September 1, 2024, as defined in subchapter S, §13.553,
of this chapter.
(8) Funding Adjustment--Any increase or decrease in
funding by the Coordinating Board to an institution of higher education
based on an over- or under-allocation of funds.
(9) Over-allocation--The over-payment of funds to a
public junior college due to a data reporting error or other error
by either the institution or the Coordinating Board that results in
payments beyond what the institution is due.
(10) Site Visit--An announced or unannounced in-person
visit by a representative of the Coordinating Board or its agent to
an institution of higher education or a private or independent institution
of higher education for the purposes of conducting an audit.
(11) Under-allocation--The under-payment of funds to
a public junior college due to a data reporting error or other error
by either the institution or the Coordinating Board that results in
payments less than what the institution was owed for the fiscal year.
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