Institutions of higher education shall submit current data
to the Board for the following reports:
(1) Facilities Inventory.
(A) Periodic Review. Institutions shall report a record
of all property, buildings, and rooms occupied or in the control of
an institution in a format specified by the Board.
(i) The institution shall update its inventory of facilities
on an ongoing basis.
(ii) The inventory is subject to periodic audits.
(iii) The inventory shall be certified by the institution
annually on or before November 1, or as specified by the Board.
(B) Use. The Board shall use the data reported in the
facilities inventory for the facilities audit program and for other
required or requested analyses. The facilities inventory shall be
used to complete the following reports:
(i) the Space Projection Model;
(ii) calculation of an institution's Building Replacement
Estimate Report; and
(iii) calculation of the Space Usage Efficiency (SUE)
report.
(2) Facilities Development Reports.
(A) Capital Expenditure Plan (MP1). On or before July
1 of every year, beginning in 2004, an institution shall submit an
update to its Capital Expenditure Plan (MP1) on file with the Board,
as required by Texas Education Code, §61.0572(b)(4). In every
even-numbered year, the Board shall provide Facilities Development
Plan data to the Bond Review Board for inclusion in the Capital Expenditure
Report. This report may include planned maintenance, facilities adaptation,
and deferred maintenance projects. The data may be used by the Board
to respond to legislative requests, predictions of future space need,
and similar analyses. The report shall include projects that are planned
or may be submitted to the Board within the next five years, regardless
of funding source:
(i) new construction projects $1,000,000 or more;
(ii) repair and rehabilitation projects $1,000,000
or more;
(iii) information resource projects that cumulatively
would total $1,000,000 or more in one year;
(iv) property purchases that cumulatively would total
$1,000,000 or more in one year (the actual property address or location
for individual property acquisitions may be, but are not required
to be, identified in a single proposed project entitled "property
acquisitions" with a total cost of all purchases or acquisitions projected
over the reporting period);
(v) the funding source for any planned project identified
in clauses (i), (ii), (iii), and (iv) of this subparagraph; and
(B) Campus Condition Report. Annually, an institution
shall provide a copy of its Campus Condition Report, as supplied to
their Governing Board.
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