| (a) Funding. Funds offered through this program may
not exceed the amount of appropriations, gifts, grants and other funds
that are available for this use (§§56.303(c) and 56.403(c))
Texas Education Code).
(b) Authority to Transfer Funds.
(1) Institutions participating in a combination of
the Toward EXcellence, Access and Success Grant, Texas Educational
Opportunity Grant, Tuition Equalization Grant, and Texas College Work-Study
Programs, in accordance with instructions from the Board, may transfer
current fiscal year funds up to the lesser of 25 percent or $60,000
between these programs. This threshold applies to the program from
which the funds are transferred. Requests for such transfers must
be submitted by the institution by the annual deadline published by
the agency.
(2) Institutions participating in both the Texas College
Work-Study Program and the Work-Study Student Mentorship Program,
in accordance with instructions from the Board, may transfer current
fiscal year funds up to 25 percent between the two programs. This
threshold applies to the program from which the funds are transferred.
Such transfers must occur by July 1 of the current fiscal year.
(c) Grant Uses. No state grant or work-study funding
may be used for any purpose other than paying for any usual and customary
cost of attendance incurred by the student related to enrollment at
a participating institution of higher education for the academic year
for which funding was offered.
(d) Over Awards. If, at a time after the grant has
been disbursed by the institution to the student, the student receives
assistance that was not taken into account in the institution's estimate
of the student's financial need, so that the resulting sum of assistance
exceeds the student's financial need, the institution is not required
to adjust the grant under this program unless the sum of the excess
resources is greater than $300.
(e) Grant adjustments. If a student officially withdraws
from enrollment, the institution shall follow its general institutional
refund policy in determining the amount by which the financial aid
is to be reduced. If the student withdraws or drops classes after
the end of the institution's refund period, no refunds are due to
the program. If for some other reason the amount of a student's disbursement
exceeds the amount the student is eligible to receive, the financial
aid should be recalculated accordingly.
(f) Re-offering of funds. Funds made available from
grant adjustments may be re-offered to other eligible students attending
the institution. If funds cannot be re-offered, they should be returned
to the Board in accordance with §22.2 of this subchapter (relating
to Timely Distribution of Funds).
(g) Late Disbursements.
(1) A student may receive a disbursement after the
end of his/her period of enrollment if the student:
(A) Owes funds to the institution for the period of
enrollment for which the grant is being made; or
(B) Received a student loan that is still outstanding
for the period of enrollment.
(2) Funds that are disbursed after the end of the student's
period of enrollment must be used to either pay the student's outstanding
balance from his/her period of enrollment at the institution or to
make a payment against an outstanding student loan received during
that period of enrollment. Under no circumstances are funds to be
released to the student.
(3) Documentation must be retained by the institution,
proving the late-disbursed funds were used to make a payment against
an outstanding balance at the institution from the relevant period
of enrollment and/or to make a payment against an outstanding loan
taken out for the period of enrollment.
(4) Unless granted an extension by the staff of the
Coordinating Board, late disbursements must be processed prior to
the end of the state fiscal year for which the funds were allocated
to the institution.
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| Source Note: The provisions of this §22.11 adopted to be effective December 5, 2019, 44 TexReg 7380; amended to be effective November 22, 2020, 45 TexReg 8339; amended to be effective May 19, 2022, 47 TexReg 2860 |
