| (a) Allocations for public junior colleges for Fiscal
Year 2016 and Later. Allocations are to be determined on an annual
basis as follows:
(1) The allocation base for each eligible institution
will be the number of students it reported in the most recent certified
Financial Aid Database submission who met the following criteria:
(A) were classified as Texas residents,
(B) were enrolled as undergraduates half-time, three-quarter
time or full-time, and
(C) have a 9-month Expected Family Contribution, calculated
using federal methodology, less than or equal to the Federal Pell
Grant eligibility cap for the year reported in the Financial Aid Database
submission.
(2) Each institution's percent of the available funds
will equal its percent of the state-wide need as determined by multiplying
each institution's enrollments by the respective award maximums of
students who meet the criteria in subsection (a)(1) of this section.
(3) Beginning with allocations for Fiscal Year 2020,
allocations for both years of the state appropriations' biennium will
be completed at the same time. The three most recent certified Financial
Aid Database submissions will be utilized to forecast the data utilized
in the calculation of the allocation for the second year of the biennium.
Institutions will receive notification of their allocations for both
years of the biennium at the same time.
(4) Allocation calculations will be shared with all
participating institutions for comment and verification prior to final
posting and the institutions will be given 10 working days, beginning
the day of the notice's distribution and excluding State holidays,
to confirm that the allocation report accurately reflects the data
they submitted or to advise Board staff of any inaccuracies.
(b) Disbursement of Funds to Institutions. As requested
by institutions throughout the academic year, the Board shall forward
to each participating institution a portion of its allocation of funds
for timely disbursement to students. Institutions will have until
the close of business on August 1, or the first working day thereafter
if it falls on a weekend or holiday, to encumber program funds from
their allocation. After that date, institutions lose claim to any
funds in the current fiscal year not yet drawn down from the Board
for timely disbursement to students. Funds released in this manner
in the first year of the biennium become available to the institution
for use in the second year of the biennium. Funds released in this
manner in the second year of the biennium become available to the
Board for utilization in grant processing. Should these unspent funds
result in additional funding available for the next biennium's program,
revised allocations, calculated according to the allocation methodology
outlined in this rule, will be issued to participating institutions
during the fall semester.
(c) Reductions in Funding.
(1) If annual funding for the program is reduced after
the start of a fiscal year, the Board may take steps to help distribute
the impact of reduced funding across all participating institutions
by an across-the-board percentage decrease in all institutions' allocations.
(2) If annual funding is reduced prior to the start
of a fiscal year, the Board may recalculate the allocations according
to the allocation methodology outlined in this rule for the affected
fiscal year based on available dollars.
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| Source Note: The provisions of this §22.262 adopted to be effective November 28, 2005, 30 TexReg 7871; amended to be effective November 20, 2013, 38 TexReg 8201; amended to be effective March 4, 2015, 40 TexReg 926; amended to be effective November 25, 2015, 40 TexReg 8208; amended to be effective February 28, 2018, 43 TexReg 1084; amended to be effective August 27, 2018, 43 TexReg 5512 |
