| (a) Allocations for public technical colleges and public
state colleges for Fiscal Year 2016 and Later. Allocations are to
be determined on an annual basis as follows:
(1) The allocation base for each eligible institution
will be the number of students it reported in the most recent certified
Financial Aid Database submission who met the following criteria:
(A) were classified as Texas residents;
(B) were enrolled as undergraduates half-time, three-quarter
time, or full-time; and
(C) have a 9-month Expected Family Contribution, calculated
using federal methodology, less than or equal to the Federal Pell
Grant eligibility cap for the year reported in the Financial Aid Database
submission.
(2) Each institution's percent of the available funds
will equal its percent of the state-wide need as determined by multiplying
each institution's enrollments by the respective award maximums of
students who meet the criteria in subsection paragraph (1) of this
subsection.
(3) Beginning with allocations for Fiscal Year 2020,
allocations for both years of the state appropriations' biennium will
be completed at the same time. The three most recent certified Financial
Aid Database submissions will be utilized to forecast the data utilized
in the calculation of the allocation for the second year of the biennium.
Institutions will receive notification of their allocations for both
years of the biennium at the same time.
(4) Verification of Data. Allocation calculations will
be shared with all participating institutions for comment and verification
prior to final posting, and the institutions will be given 10 working
days, beginning the day of the notice's distribution and excluding
State holidays, to confirm that the allocation report accurately reflects
the data they submitted or to advise Board staff of any inaccuracies.
(b) Disbursement of Funds to Institutions. As requested
by institutions throughout the academic year, the Board shall forward
to each participating institution a portion of its allocation of funds
for timely disbursement to students. Institutions will have until
the close of business on August 1, or the first working day thereafter
if it falls on a weekend or holiday, to encumber program funds from
their allocation. After that date, institutions lose claim to any
funds in the current fiscal year not yet drawn down from the Board
for timely disbursement to students. Funds released in this manner
in the first year of the biennium become available to the institution
for use in the second year of the biennium. Funds released in this
manner in the second year of the biennium become available to the
Board for utilization in grant processing. Should these unspent funds
result in additional funding available for the next biennium's program,
revised allocations, calculated according to the allocation methodology
outlined in this rule, will be issued to participating institutions
during the fall semester.
(c) Reductions in Funding.
(1) If annual funding for the program is reduced after
the start of a fiscal year, the Board may take steps to help distribute
the impact of reduced funding across all participating institutions
by an across-the-board percentage decrease in all institutions' allocations.
(2) If annual funding is reduced prior to the start
of a fiscal year, the Board may recalculate the allocations according
to the allocation methodology outlined in this rule for the affected
fiscal year based on available dollars.
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