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RULE §22.344Allocation and Reallocation of Funds for Eligible Public Institutions of Higher Education

(a) Allocation Methodology: Allocations for the B-On-Time Program are to be determined on an annual basis as follows:

  (1) The allocation for each four-year public institution will be its share of the annual appropriation as determined by the institution's number of B-On-Time recipients (disbursed or encumbered) who are not scheduled for graduation as compared to all B-On-Time recipients of the four-year public institutions who are not scheduled for graduation.

  (2) The source of the data used for the allocation is the year prior to the allocation year being determined, utilizing the Board's Higher Education Loan Management System (HELMS) as of April 1, or the first business day thereafter if it falls on a weekend or holiday, of the fiscal year prior to the allocation year being determined.

  (3) Verification of Data. Allocation calculations and supporting documentation will be shared with all participating institutions for comment and verification prior to final posting of the allocations on the Board's loan program website. Such institutions will be given 10 business days, beginning the day of the notice's distribution and excluding State holidays, to confirm that the calculations accurately reflect data submitted by the institutions. In the event of significant corrections to the supporting data the agency will re-issue allocation calculations and supporting documentation for an additional 10 business day review by the institutions.

(b) Reallocations. Institutions will have until February 20, or the first business day thereafter if it falls on a weekend or holiday, to encumber the program funds that have been allocated to them. On the next business day, such institutions lose claim to any unencumbered funds. The funds released in this manner are available to the Board for reallocation to other institutions. For the institutions that request additional funds, reallocations for amounts up to the amount requested per institution will be calculated by the agency staff using the same methodology as was used for the initial allocation for that fiscal year. If necessary for ensuring the full use of funds, subsequent reallocations may be performed by the agency staff until all funds are disbursed.

(c) Reductions in Funding.

  (1) If the legislature reduces funding for the program during the biennium, the Board may choose to forego reallocations to better distribute the reduction across the biennium.

  (2) If necessary the Board may take steps to help distribute the impact of reduced funding across all participating institutions by an across-the-board percentage decrease in all institutions' allocations.

Source Note: The provisions of this §22.344 adopted to be effective November 26, 2014, 39 TexReg 9204; amended to be effective June 6, 2016, 41 TexReg 4002; transferred effective June 1, 2017, as published in the Texas Register May 19, 2017, 42 TexReg 2739

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