| (a) Probation Notice. If the institution is placed
on probation by its accrediting agency, it must immediately notify
Board staff and advise state financial aid recipients of this condition
and maintain evidence to demonstrate that state financial aid program
recipients were so informed.
(b) Disbursements to Students.
(1) Documentation. The institution must maintain records
to prove the crediting of state financial aid program funds to the
student's school account.
(2) Procedures in Case of Illegal Disbursements. If
the Commissioner has reason for concern that an institution has disbursed
state financial aid program funds for unauthorized purposes, Board
staff will notify the Program Officer and offer an opportunity for
a hearing pursuant to the procedures outlined in Chapter 1 of this
title (relating to Agency Administration). Thereafter, if Board staff
determine that funds have been improperly disbursed, the institution
shall become primarily responsible for restoring the funds to the
Board. No further disbursements of funds from the program in question
shall be permitted to students at that institution until the funds
have been repaid.
(c) Reporting Requirements/Deadlines. All institutions
must submit such reports and information as the Board may require
in connection with the administration or evaluation of the state financial
aid programs. These materials must be submitted within the time allotted
by THECB for each such report or information request. The Program
officer agrees that all reports and information provided to the Board
shall reflect properly the facts and those reports may be relied upon
as being complete and accurate.
(d) Program Reviews. If selected for such by Board
staff, participating institutions must submit to program reviews of
activities related to state financial aid programs.
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