| (a) Inventory records without department approved written Standard Operating Procedures (SOPs). A written record or receipt of distressed, salvageable, and salvaged food shall be maintained by the salvage establishment or salvage broker and shall include: (1) the common name including brand name or manufacturer and quantity of the food received; (2) the source of the distressed food; (3) the date received; (4) a brief description of the type of damage (fire, flood, warehouse damage, overstock, etc.); and (5) the name of the individual or business that purchases any such food for the purpose of sale or distribution and the date of any such transaction. (b) Inventory records with department approved written Standard Operating Procedures. If a firm maintains and implements SOPs approved by the department as described in §229.554 of this title (relating to Standard Operating Procedures). (1) A written record or receipt of distressed, salvageable, and salvaged food shall be maintained by the salvage establishment or salvage broker and shall include: (A) a general description of the distressed merchandise received; (B) the source of the distressed merchandise; (C) the date received; (D) the type of damage (fire, flood, warehouse, etc.); and (E) the name of the individual or business that purchases any such food for the purpose of sale or distribution and the date of any such transaction. (2) The firm shall maintain records verifying the implementation of the approved SOPs. The records will include type of activity performed, date and time of each activity, and initials of person performing the activity. (c) Retention of records. All records required in these sections shall be kept at the place of business of the salvage establishment or salvage broker for a period of two years following the completion of transactions involving a lot of food. (d) Electronic records. Records required by these sections which are maintained by the salvage establishment or salvage broker on computer systems shall be regularly copied, at least monthly, and updated on storage media other than the hard drive of the computer. An electronic record must be retrievable as a printed copy. |
