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RULE §405.112Report of ECT

(a) Reporting requirements for state facilities and community centers.

  (1) A report of each individual ECT administered to a patient shall be entered into the patient's medical record and shall include, but not be limited to, the following:

    (A) diagnosis for which ECT given;

    (B) date of treatment;

    (C) type of ECT machine used;

    (D) duration and strength of electrical stimulation;

    (E) all medications administered; and

    (F) any complications or adverse effects.

  (2) A report of all ECT treatments will be provided at the end of each month to the chief executive officer. The report shall include the following:

    (A) name, age, gender, and identification number of patient;

    (B) diagnosis for which ECT given;

    (C) dates and number of treatments given; and

    (D) any complications or adverse effects.

(b) Reporting requirements for all providers.

  (1) On a quarterly basis, the chief executive officer of a mental hospital or other facility that administers ECT, psychosurgery, "prefrontal sonic treatment," or any other convulsive or coma-producing therapy to treat mental illness and any physician who administers ECT on an outpatient basis shall make a written report to the TXMHMR medical director containing the information requested on the form entitled "Report of ECT/Other Therapies" which is referenced as Exhibit C of §405.117 of this title (relating to Exhibits). The reporting format requires clinical data from before, after, and 30 days after treatment.

    (A) The facility and/or its medical staff shall require that the treating physician(s) provide complete, accurate, and timely information to the CEO for this purpose.

    (B) Reports must submitted to be received by the TXMHMR medical director not later than 30 days following the end of each state fiscal year quarter. For treatments administered in September, October, and November, the deadline is December 31; for December, January, and February, the deadline is March 31; for March, April, and May, the deadline is June 30; and for June, July, and August, the deadline is September 30.

  (2) The report will include, but may not be limited to, the following information for the quarter:

    (A) the number of persons who received the therapy, including:

      (i) the number of persons receiving voluntary mental health services who consented to the therapy;

      (ii) the number of involuntary patients who consented to the therapy; and

      (iii) the number of involuntary patients for whom a guardian of the person consented to the therapy;

    (B) the age, gender, and race of the persons receiving therapy;

    (C) the general source of the treatment payment;

    (D) the number of non-electroconvulsive treatments listed in paragraph (1) of this subsection;

    (E) the number of electroconvulsive treatments administered for each complete series of treatments, excluding maintenance treatments;

    (F) the number of maintenance electroconvulsive treatments administered;

    (G) the number of fractures, reported memory losses, incidents of apnea, and cardiac arrests without death;

    (H) autopsy findings if death followed within 14 days after the date of the administration of the therapy; and

    (I) other information that may be required by the department.

(c) Reporting requirements for the department.

  (1) Annually the department shall compile the information reported under subsection (b) of this section by mental hospital, other facility, and private physician administering ECT on an outpatient basis. Private physicians and individual patients shall not be named or otherwise identified.

  (2) A copy of the report shall be filed with the governor and presiding officer of each house of the legislature.

  (3) The department shall use this information to analyze, audit, and monitor the use of ECT and other reportable procedures.

Source Note: The provisions of this §405.112 adopted to be effective January 1, 1992, 16 TexReg 7528; amended to be effective December 10, 1993, 18 TexReg 8790; amended to be effective February 11, 1998, 23 TexReg 1089

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