A Grant Recipient's use of the Institute's electronic Grant
Management System or a Grant Applicant's use of the Institute's electronic
Application Receipt System to create, exchange, execute, submit, and
verify legally binding Grant Contract documents and Grant Award reports
or a Grant Application shall be pursuant to an agreement between the
Institute and the Grant Recipient or Grant Applicant regarding the
use of binding electronic signatures. Such agreement shall include
at least the following minimum standards:
(1) The Grant Recipient or Grant Applicant agrees that
by entering the Authorized Signing Official's password in the electronic
Grant Management System or Application Receipt System at certain specified
points, the Grant Recipient or Grant Applicant electronically signs
the Grant Contract document or related form or Grant Application .
The Grant Recipient or Grant Applicant further agrees that the electronic
signature is the legal equivalent of the Authorized Signing Official's
manual signature.
(2) The Institute may rely upon the electronic signature
rendered by entering the Authorized Signing Official's password as
evidence that the Grant Recipient or Grant Applicant consents to be
legally bound by the terms and conditions of the Grant Contract or
related form or Grant Application as if the document was manually
signed.
(3) The Grant Recipient or Grant Applicant shall provide
prompt written notification to the Institute of any changes regarding
the status or authority of the individual(s) designated by the Grant
Recipient or Grant Applicant to be the Grant Recipient's or Grant
Applicant's Authorized Signing Official. The notice must be provided
to an individual designated by the Institute.
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