The Institute may engage third-party grants management services.
Such services may include the deployment and maintenance of an electronic
Grants Management System to facilitate the Institute's receipt and
review of Grant Applications, execution of Grant Contracts, and the
ongoing monitoring and management of Grant Awards, including required
Grant Recipient reports and submissions.
(1) The Institute may use the electronic Grants Management
System to:
(A) Facilitate the Institute's receipt and review of
Grant Applications;
(B) Maintain complete Grant Review Process records
for Grant Applications undergoing Peer Review, including the final
Overall Evaluation Score and Numerical Ranking Score assigned to Grant
Applications during the Peer Review Process;
(C) Maintain supporting documentation regarding the
implementation of the Institute's Conflict of Interest process for
each Grant Review Cycle, including a list of any Conflicts of Interest
requiring recusal, any unreported Conflicts of Interest confirmed
by an investigation and the actions taken, any waivers, the identity
of the Primary Investigator, Program Director or Company Representative
and the funding sources for the Grant Award project;
(D) Expedite execution of Grant Contracts and the electronic
submission of Grant Contract change requests and required Grant Award
reports;
(E) Maintain complete Grant Award records, including
the Grant Contract and Matching Funds certification, required Grant
Award financial reports and Grant Progress Reports, and the Institute's
review of those reports;
(F) Support the Institute's Grant Award compliance
monitoring by tracking the due dates and submission status for required
Grant Award reports; and
(G) Monitor the status of past-due required Grant Award
financial reports and Grant Progress Reports.
(2) The Institute may require, as a condition of receiving
a Grant Award, that the Grant Recipient use the Institute's electronic
Grant Management System to exchange, execute, and verify legally binding
Grant Contract documents and Grant Award reports. Such use shall be
in accordance with the Institute's electronic signature policy as
set forth in Chapter 701, §701.25 of this title (relating to
Electronic Signature Policy).
(3) The Institute shall require periodic audits of
any electronic Grant Management System. Weaknesses identified by system
audits must be timely addressed pursuant to a specified timeline.
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